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Planning Entertainment & Courtesy

Overview
Resources
Contact Information


Overview

The University entertainment & courtesy policy is based upon a shared understanding that entertainment & courtesy expenses are permissible when clearly required to advance the academic mission of the University.  Entertainment is defined as the provision of meals, activities, or events whose purpose is to promote and further the educational mission of the University.  Courtesy is defined as the provision of services or acts which acknowledge the service and contributions of faculty, staff, students, and visitors to the University. 

Entertainment and courtesy expenditures must be authorized in advance by the employee’s supervisor and, upon submission of a reimbursement request, reviewed for compliance with the University guidelines and tested for reasonableness by Deans and central administrative units.

Per federal regulations, no expenditure of funds for entertainment & courtesies may be recovered as either direct or indirect costs from sponsors.  This excludes travel, meal, and event expenses related to the performance of work for a sponsored program, as long as these are allowable by the sponsored program.


Resources

 


Contact Information

Questions about…

Local hotel discounts? Special NU Evanston fixed price menus?

Contact Jeff Levin, Travel Services Manager, at jhlevin@northwestern.edu  or 847-491-5993

Entertainment & courtesy policies?

Contact Ingrid Stafford, Associate V.P. of Financial Operations and Treasurer, at i-stafford@northwestern.edu or 847-491-4692 or contact Jim Hurley, Associate V.P. Budget, at j-hurley2@northwestern.edu or 847-491-5114