Receiving Goods and Services
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Contact Information
Overview
A receipt is the department/school’s way of indicating to Accounts Payable that the product has been received or the service has been provided and therefore the order is approved for payment.
iBuyNU (Catalog) Orders – No receipt required
A receipt is not required for payment purposes for orders placed through iBuyNU. Only a two-way match (purchase order, invoice) is required for payment of iBuyNU (catalog) orders. If there is a problem with receipt of an order, the department/school should notify Purchasing Resource Services (PRS) and PRS will work with the vendor to resolve it.
Non-catalog Orders – Receipt required
Non-catalog orders include orders for goods and services not found in iBuyNU. A three-way match (purchase order, invoice, and receipt) is required for payment of non-catalog orders placed through NUFinancials. Receipts must be entered as soon as possible after receiving the product or performance of the service to authorize payment. If a department/school will not be entering a receipt right away (due to a dispute with the vendor, etc.), please notify Accounts Payable. Receipt entry into NUFinancials is performed by Requesters and central receiving areas.
- NUFinancials training materials for either 1. Purchasing (Requester), #20 Enter PO Receipt or 2. Purchasing (Central Dock Receiver), Enter PO Receipt
http://www.cafe.northwestern.edu/training/materials.html
- Puchasing Policy and Procedures
http://www.northwestern.edu/uservices/purchasing/policy.pdf
- Purchase Order Tracking Job Aid
http://www.northwestern.edu/financial-operations/policies-procedures/purchasing/purchaseorder_tracking.pdf
Questions about…
Receiving/receivers for goods and services?
Contact Purchasing, at 847-491-8120 or purchasing@northwestern.edu
Delayed entry of receipt?
Contact Guy Wilson, Manager of Accounts Payable, at 847-491-4445 or gwilson@northwestern.edu