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Receiving Goods and Services

Overview
Resources
Contact Information

 

Overview
A receipt is the department/school’s way of indicating to Accounts Payable that the product has been received or the service has been provided and therefore the order is approved for payment.

iBuyNU (Catalog) Orders – No receipt required
A receipt is not required for payment purposes for orders placed through iBuyNU.  Only a two-way match (purchase order, invoice) is required for payment of iBuyNU (catalog) orders.  If there is a problem with receipt of an order, the department/school should notify Purchasing Resource Services (PRS) and PRS will work with the vendor to resolve it.

Non-catalog Orders – Receipt required
Non-catalog orders include orders for goods and services not found in iBuyNU.  A three-way match (purchase order, invoice, and receipt) is required for payment of non-catalog orders placed through NUFinancials.  Receipts must be entered as soon as possible after receiving the product or performance of the service to authorize payment.  If a department/school will not be entering a receipt right away (due to a dispute with the vendor, etc.), please notify Accounts Payable.  Receipt entry into NUFinancials is performed by Requesters and central receiving areas.

 

Resources

 

Contact Information

Questions about…

Receiving/receivers for goods and services?

Contact Purchasing, at 847-491-8120 or purchasing@northwestern.edu

Delayed entry of receipt?

Contact Guy Wilson, Manager of Accounts Payable, at 847-491-4445 or gwilson@northwestern.edu