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Post a Job

In addition to the information below, a student hiring checklist has been developed by the Student Affairs Human Resource team and shared for use amongst the student employer community.  

Review Official Job Titles

  • A job title is the official title listed on the employment record. However, your department may use a position name that more accurately describes the student's responsibilities (e.g., "Intern," "Marketing Specialist," "Attendant," "Social Media Manager," etc.). 
  • Identify a job title from the list that fits your position. 

Determine an Appropriate Wage 

  • See the wages information on the Resources and Polices section.

Identify and Assign a Supervisor 

  • Student employees must be supervised by a permanent university staff or faculty member. The supervisor must sign all forms and approve timecards. The supervisor must also be present on a regular basis to review the performance of the student-employee. 
  • All Ph.D. students wishing to employ another graduate student or an undergraduate student as a research assistant (RA), should contact the Dean of Student Office (DOS). Students are NOT permitted to hire another student on their own and all student employment must go through the Dean of Students Office.

Complete a Job Posting Form

  • Student Employment Job Posting Form
    • Jobs may be submitted and posted throughout the year. Jobs are typically posted to the Student Job Board within 3 business day of receipt. You will not receive a confirmation email that your job is posted. Only if there are issues with your posting will you be notified.  
    • Job Descriptions: 
      • Include a job description that fits the duties and responsibilities to be performed and desired skill set required. Consider how you might make the job attractive or appealing to the desired candidate. Can the work be completed remotely or outside of traditional business hours? Are there other aspects of the job that might be of interest (e.g., creative/original content opportunities, outreach to other students or alumni, conducting independent research, etc.)? Can you give examples of interesting work or projects that other student workers have completed in the past? The job description should balance informative information pertaining to the job and responsibilities without being too lengthy or containing jargon, abbreviations, or unfamiliar language. 
      • Note, if you will be paying a student’s wages with the FWS wage subsidy, the work performed by a student for a Northwestern faculty member must be related to their work as a Northwestern University professor, not for personal projects.

Attracting Attention to Your Job 

  • Employers are welcome to advertise their jobs in The Daily Northwestern, via department newsletters to students, or video billboards throughout campus.  
  • To capture the greatest interest in your job, it is wise to offer innovative, experiential learning positions with thoughtfully detailed job descriptions. Even in more traditional roles, there are opportunities to be innovative and appeal to students by emphasizing certain knowledge or skills that are required or can be developed in the role.