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Please note: The Expense topics below are under review. Revised content will be highlighted when published. Please contact for assistance on urgent issues.

This page addresses several types of expenses that require special attention in federally sponsored research.

  • Additional Pay: Full policy on additional pay which defines several types of payment including payment guidelines.
  • Budget and Expense Account Codes: Information on the budget and account codes used to classify different types of expenses in NUFinancials.
  • Consultants: Policies and procedures for the use of outside consultants in sponsored research.
  • Cost Allowability for Sponsored Charges: A collection of tools that facilitate the justification of charging sponsored projects including a list of unallowable costs.
  • Cost Transfers: Northwestern procedures and best practices for processing cost transfers.
  • COVID-19: Affected Sponsored Projects- Cost Allowability: A collection of tools that facilitate the justification of charging sponsored projects impacted by the COVID-19 public health emergency.
  • Equipment: Northwestern policies and federal requirements for the use of large instruments and machines.
  • Immigration Fees: Policies for involving researchers from a foreign country on certain federally sponsored projects.
  • Institutional Allowance: National Institutes of Health (NIH) awarded individual fellowships policy statement and frequently asked questions.
  • Research Subject Fees: Instructions to process payments for research subjects including a link to Institutional Review Board (IRB).
  • Subcontracts: Monitoring awards that fund subrecipients from other institutions.
  • Travel: Overlapping Northwestern policies and federal requirements that govern travel by sponsored project investigators on business related to their research project.