Procurement and Payment Services Newsletter
Spring 2023
View this email in your browser

NUQuickPay Live in April

PPS, Financial Operations, and IT are excited to announce that Northwestern is implementing an electronic payment option for individuals. NUQuickPay will be live on Friday, April 7, 2023.


Office Depot (ODP) Updates - Northwestern Logo and Copy Paper

ODP Business Solutions (formerly Office Depot OfficeMax) will no longer offer items containing Northwestern’s logo. While supplies last, these items are available in iBuyNU. OPD has also informed Northwestern of current widespread unavailability of recycled paper due to a recent fire at a paper mill that produces recycled paper products. An alternate paper product is in-stock. Learn more about these products.


Fluid Requisitions Live - Classic Unavailable This Summer

PPS and Northwestern IT hosted two webinar training courses in January to review Fluid Requisition functionality in NUFinancials. Currently both fluid and classic views are available in NUFinancials; however, the classic view will be unavailable as of June 12.

Procurement Process and Policy Reminders

We wanted to share a short list of policy reminders for when departments or schools need to purchase an item or service.

Iron Mountain Document Management

Northwestern is working on implementing a central billing process for the Iron Mountain shredding service. There is no immediate change but we may need your help to have a chartstring and contact person for each department using Iron Mountain. This stems from a recent disruption in shredding services from Iron Mountain due to many past due invoices from various departments and schools across campus. PPS worked closely with Iron Mountain to restore services and with those departments and schools to get their invoices paid to eliminate the risk of this issue happening again.

University Express Package Delivery Programs - FedEx and UPS

PPS manages the relationship with two of the largest package delivery companies, FedEx and UPS. Departments and schools can request access to a portal for FedEx and UPS that will allow you to request shipping services that will be billed directly through a central bill process.

Regular Features

New Contracts
Includes Chicago and Evanston preferred hotels

Existing Contract Updates
New Dell account representative and a new B&H account structure 

Contracts We're Working On
Includes desktop and laptop computers, computer recycling, and more

Travel Related Updates
Egencia's legacy guest profiles disabled, United bonus award miles, and more

New PPS Employees

Procurement and Payment Services has four new staff members! Join us in welcoming Donnell Barnes, William Henley, Anthony Murphy and Amy Barrett.

Contract Process Reminders

You can now find contract templates and contracting guidance, including the video from the October 2022 contracting training presentation on our website.

Honorarium Information

To help departments better classify a payment, Vendor File Management and Human Resources Compensation have compiled important Honorarium information.

Copier Management Program

Ricoh was awarded a contract as the single provider for multi-function devices (MFDs, printers, copiers) and to implement a Managed Print Service (MPS) servicing faculty, staff and student across the Evanston and Chicago campuses. We would like to share an update about this project.

Have a Question?

Please visit the Procurement and Payment Services Directory for a full list of contact information.
Copyright © 2023 Northwestern University, All rights reserved.

Procurement and Payment Services
Vendor File Management | Purchasing | e-Procurement Solutions | Accounts Payable | Corporate Card | Logistics | Travel

2020 Ridge Avenue, Suite 237, Evanston, IL 60208
Phone: 847.491.8120 | Fax: 847.467.5400 |