Procurement and Payment Services Newsletter
Spring 2022
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PPS Strategic Staff Announcements

We are very pleased to announce that Peter Braithwaite has joined Procurement and Payment Services at Northwestern as the Director of Procurement Diversity and Community Engagement. We are also very excited to announce that Tracy Mrowczynski is joining Procurement and Payment Services as our Manager of Procurement Contracts. Please join us in welcoming our new staff.

International Shipping - Customs Information

When purchasing items that will be shipped internationally, departments and schools must prepare for customs fees. Procurement has established an agreement with Deltamax as the University’s vendor for customs clearance and freight.

Revised Purchase Order Terms and Conditions

Procurement and Payment Services recently worked with the Office of General Counsel to update Northwestern’s standard Purchase Order Terms and Conditions.  Learn more about the key changes and view the new shipping guide.

Northwestern Dining Discounts for Business Use

Northwestern’s fixed-price menu program offers discounted, inclusive pricing that fits within the University’s policies for in-town entertaining. Note that the fixed-price menus are intended for business use only. A current list of participating restaurants can be found on our webpage.

Copy Program Updates

Procurement and Payment Services would like to share new Copy Program Updates, including Ricoh billing concerns, transfer of services to Ricoh, and budget statement review.

Supply Chain Issues

As highlighted in the news for months, the pandemic has put continuous strain on the supply chain. Our preferred vendors have done a great job prioritizing Northwestern to the best of their ability. This is a reminder to departments and schools to plan ahead as much as possible when buying goods.

Regular Features

New Contracts
Includes Data Center storage, commencement staging, and more

Existing Contract Updates
New stockroom hours, Qualtrics renewal, and more

Contracts We're Working On
Includes Staffing, AV vendors, and more

Travel Related Updates
Egencia group travel, United Airlines refunds, and more

General Updates
Includes PPS Customer Service team and more

New Versions of W-8 Forms Required

New versions of the W-8 forms are now available for use. Effective 3/2/2022 the newest versions of the W-8 forms are required.

Survey Software at Northwestern

Northwestern has had a University-wide license for Qualtrics Survey Software since 2018. All Northwestern faculty, staff, and students have unlimited access to Qualtrics for no additional charge.

Appropriate Purchasing Process - Issue Purchase Orders

Most purchases of most goods and services from outside vendors are to begin with the initiation of a Requisition in NUFinancials (either a catalog Requisition through iBuyNU or a non-catalog Requisition).

Have a Question?

Please visit the Procurement and Payment Services Directory for a full list of contact information.
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Procurement and Payment Services
Vendor File Management | Purchasing | e-Procurement Solutions | Accounts Payable | Corporate Card | Logistics | Travel

2020 Ridge Avenue, Suite 237, Evanston, IL 60208
Phone: 847.491.8120 | Fax: 847.467.5400 |