Procurement and Payment Services Newsletter
Fall 2021
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Tax Exempt Update

As most of you know, the University’s tax-exempt status is not to be used for personal purchases by individual faculty, staff, or students. Departments and schools should use official forms of payment from the University whenever possible for tax exempt purchases, such as the issuance of a formal Purchase Order or use of a Northwestern Corporate Card. If a non-Northwestern form of payment must be used, the transaction must be less than $400 and you must now request a separate employee certification form from Procurement and Payment Services that will be provided to the merchant along with the One-Time Use letter.


Revised Purchase Order Terms and Conditions
 

Procurement and Payment Services (PPS) recently worked with the Office of General Counsel to update Northwestern’s standard Purchase Order Terms and Conditions. These new PO terms will go into effect on January 1, 2022. Learn more about the key changes.
 


Winter Recess Coverage


Northwestern University will observe a Winter Recess beginning December 23, 2021 through January 2, 2022. During this period, all academic and administrative offices will be closed. We will return to normal business hours on Monday, January 3, 2022.  As we prepare to close our offices, review the PPS deadlines and coverage.


Print Management Program

PPS has compiled a few reminders on the on-going implementation of the campus wide print management program. A new Print Management Program webpage has also been created. Learn more about the on-going implementation.
 

New Accessible Purchasing Process

On September 1, 2021, Northwestern’s Digital Accessibility Policy was implemented, which requires that all purchasers ensure that digital software, application, and content purchases meet digital accessibility standards. The Digital Accessibility Steering Committee has developed the digital accessibility purchasing process to guide purchasers through the steps needed to ensure accessibility.

Regular Features


New Contracts
Includes Data Center storage, Operator services, and more

Existing Contract Updates
New Dell representatives, Qualtrics renewal, and more

Contracts We're Working On
Includes Hotels, Pest Control, and more

Travel Related Updates
New Procurement Administrator for Travel, United Airlines credits, and more

General Updates
Includes Supply Chain Issues, Office Furniture Repairs, and more

Accounts Payable Reminders

PPS has compiled a list of Accounts Payable Reminders related to the new invoice process, research subject payments, and check printing and mailing.

New Versions of W-8 Forms Now Available


New versions of the W-8 forms are now available for use. Effective 1/1/2022 the newest versions of the W-8 forms will be required.

Training Available in myHR Learn


Online training for procurement and payment related topics is available in myHR Learn.

Have a Question?


Please visit the Procurement and Payment Services Directory for a full list of contact information.
Copyright © 2021 Northwestern University, All rights reserved.


Procurement and Payment Services
Vendor File Management | Purchasing | e-Procurement Solutions | Accounts Payable | Corporate Card | Logistics | Travel

2020 Ridge Avenue, Suite 237, Evanston, IL 60208
Phone: 847.491.8120 | Fax: 847.467.5400 | procurement@northwestern.edu