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Northwestern University

Guest Access

Due to FERPA, the Family Educational Rights and Privacy Act, parents and others may not access a student's account or financial information without the student's authorization.

This section covers:

Granting access to your student account

It is our policy that Northwestern University may share specific information about your student account only after you indicate your permission by providing guest access. You may also authorize parents or others to make payments on your behalf with guest access.

Process

Your guest will receive his or her Guest ID via email, but you must set up the corresponding case-sensitive password. To start, log in to CAESAR and navigate to: Main Menu  >  Manage Guest Access.

Follow these steps to add a guest:
  1. Fill in the Last Name, First Name, Relationship, and Email fields

  2. Create an Authorization Phrase

    Pick something easy for your guest to remember, but hard for others to guess. The guest will use this phrase when speaking with Student Finance staff, who may then share specific information about the student account.

  3. Create a password

    As with the authorization phrase, pick something easy for your guest to remember, but hard for others to guess. The password should contain at least six characters, including at least one digit. Guest ID and password are used for CAESAR login. If your guest loses or forgets the password, reset it by returning to your Guest list, edit the Guest and click the Reset password link. You will be prompted to create a new password.

  4. Authorize guest access for any of the following menu items:

Using Guest Center menu items

As noted above, guests may access a student's account only after the student has provided authorization by granting Guest Access. After the student sets up Guest Access, the guest will receive his or her Guest ID via e-mail. Your student must communicate the password to you.

Log in to CAESAR with your Guest ID and password and click the Home link at the top to select an item from the choices provided by your student. If it is your first visit, you must agree to the Consent for Release of Information policy before proceeding.

Trouble logging in to CAESAR?

You may have to clear your cache. See NUIT’s instructions regarding third-party cookies and clearing your cache. Third-party cookies are used on payment pages. Note: If you are using more than one web browser (e.g. Firefox and Safari), please clear the cache on both browsers.

A guest may reset the password or retrieve a forgotten Guest ID by going to the CAESAR login page and clicking: Trouble logging in?  >  I am the parent or guardian of a student  > Proceed to reset your password.

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