Guest AccessDue to the federal law known as FERPA, the Family Educational Rights and Privacy Act, parents and others may not access a student's account or financial information without the student's authorization.
This section explains:
- How students authorize guests into their student account
- Using Guest Center menu items
- Login trouble
It is our policy that Northwestern University may share specific information about your student account only after you indicate your permission by providing guest access. You may also authorize parents or others to make payments on your behalf with guest access.
ProcessYour guest will receive the Guest ID via email, but you must set up their case-sensitive password. To start, login to CAESAR and navigate to: Main Menu > Manage Guest Access.
Follow these steps to add a guest:
Fill in the Last Name, First Name, Relationship, and Email fields
Create an Authorization Phrase
Pick something easy for your guest to remember, but hard for others to guess. The guest will use this phrase (on the phone, for example) when speaking with Student Accounts staff, who may then share specific information about the student account.
Create a password
Pick something easy for your guest to remember, but hard for others to guess, at least six characters long, including at least one digit. Guest ID and password are used for CAESAR login. If your guest loses or forgets the password, reset it by returning to your Guest list, edit the Guest and click the Reset password link. You will be prompted to create a new password.
Authorize your guest to any of the following menu items:
- View or pay tuition bill: view the monthly tuition bill online and make secure online payments;
- 9PAY: Apply for 9PAY (installment plan) & Make 9PAY Payment;
- 1098-T: view or print 1098-T statement;
- Make non-refundable tuition/housing deposit: confirms that a newly admitted student applicant intends to attend classes and/or reside in university housing; this credit applies toward the respective tuition and/or housing charge, and is only used before receiving a monthly tuition bill.
As noted above, you may access a student's account only after your student has provided authorization by giving you Guest Access. After your student sets up your Guest Access, you will receive the Guest ID via e-mail. Your student must communicate the password to you.
Login to CAESAR with GuestID and password and click the Home link at the top to select an item from the choices provided by your student. If it is your first visit, you must first agree to the Consent for Release of Information policy.
You may have to clear your cache. See NUIT’s instructions for allowing third-party cookies and clearing your cache. Third-party cookies are used on payment pages. Note: If you are using more than one web browser (e.g. Firefox and Safari), please clear the cache on both browsers.
A guest may reset the password or retrieve a forgotten GuestID by going to the CAESAR login page and clicking: Trouble logging in? > I am the parent or guardian of a student > Proceed to reset your password.