New Travel Contracts: Preparing for Northwestern's New Online Booking Tool

Northwestern has two new contracts for booking travel. Key Travel will replace Egencia beginning February 3, 2025. As we transition to this new travel online booking tool, Egencia will be available for booking through February 28, 2025. Our other travel partner, Travel 100, will still be available to book travel with the assistance of an agent. 

Changes to Vendor File Management Team

Elizabeth Gladic recently retired from the University after 36 years working in various roles in payroll, accounting services, the budget office, procurement card and PPS. We would like to welcome Kathy Watson as the new Supervisor of the Vendor File Management team.

Winter Recess Coverage

Procurement and Payment Services will observe the University's Winter Recess beginning December 24, 2024 through January 1, 2025. All academic and administrative offices will be closed during this time. PPS will return to normal business hours on Thursday, January 2, 2025. For questions, contact Procurement and Payment Services (PPS) at 847-491-8120 or procurement@northwestern.edu.

New Shuttle Contract

Procurement and Payment Services recently conducted a Request for Proposals to establish a new comprehensive transportation program for the shuttle services and the student Safe Ride program. This was a collaborative effort over the past year and included contributions by Procurement and Payment Services, Transportation and Parking, Student Affairs, and sustainNU.

For Research Participants: Tango Gift Card Program

PPS recently worked with Depository Services on a Request for Proposals (RFP) to establish a new gift card program and stored value card program for the purpose of research participant payments. The Tango gift card program will be available for use in iBuyNU beginning Monday, January 6, 2025.

Trademark & Licensing: Product Orders with Licensed Manufacturers

Only licensed manufacturers are permitted to reproduce Northwestern's registered marks. Any group planning to order items with a design that includes the University name and any identifying marks must order from a preferred licensed vendor.

Update to Dell Return Policy

Dell is strictly enforcing their return policy that returns are not allowed for purchases via purchase order UNLESS they are initiated within 30 days of invoice, are in like-new conditions, and the product being returned is defective or the product is being returned because Dell made an error.

Open Lab Sessions & PPS Listserv

Procurement and Payment Services (PPS) hosts monthly informational sessions called Open Lab Sessions in which staff members from the PPS office can answer campus user’s questions regarding Procure to Pay topics. Our next session will be:

• Tuesday, January 14, 2025

To sign up for the PPS listserv to receive reminders regarding these sessions, review the IT Knowledge Base web page for subscription instructions. The list ID is PROCUREMENT (or PROCUREMENT@LISTSERV.IT.NORTHWESTERN.EDU).