Procurement and Payment Services Newsletter
Winter 2022
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PPS Winter Recess Coverage

Northwestern University will observe Winter Recess beginning December 23, 2022 through January 2, 2023. During this period, all academic and administrative offices will be closed. We will return to normal business hours on Monday, January 3, 2023.  As we prepare to close our offices, review the PPS deadline and coverage information.

NUQuickPay Coming Soon


We are excited to announce that Northwestern is implementing an electronic payment option for individuals. We are currently in the process of doing some final live testing and hope that it will be ready for use by the end of January, 2023. The NUQuickPay program is a way for Northwestern to pay people electronically via Zelle or ACH. This will be available to individuals (e.g., visitors, research subjects, independent contractors) that are set up as suppliers within NUFinancials and paid through the normal Payment Request or Purchase Order processes.

Updates to Northwestern's Contract Process

As part of an effort to share information and improve the efficiency of procurement contracting practices, the Office of General Counsel (OGC) and PPS partnered on an initiative to clarify processes and provide resources. You can now find Northwestern’s current contract templates for use by departments and schools, as well as additional guidance, on our website.

Evanston Local Marketplace

We are excited to announce that a catalog is now live in iBuyNU called the e-Local Marketplace. This is a great addition to iBuyNU, as it will enable departments and schools on campus to easily issue purchase orders for items they might need to local Evanston and diverse vendors. 

Fluid Requisitions Coming Soon

PPS and Northwestern IT are working on a project to implement Fluid Requisition functionality in NUFinancials in late January. Northwestern currently uses the “classic” view when requisitioning but will transition to the “fluid” view to provide a smoother and more consistent end-user experience.

Website Development Prequalified List

PPS recently partnered with the Office of Global Marketing and Communications to go through a competitive bid process to establish a prequalified list of Website Development vendors. Seven firms were awarded multi-year contracts and are considered Preferred Vendors.

Regular Features

New Contracts
Includes EAP vendor, software renewals, and more

Existing Contract Updates
PGI agreement expiration, new Dell account team, and more

Contracts We're Working On
Includes pest control, signage, computer recycling, MRO and more

Travel Related Updates
New notifiers for travel in Egencia, rental vehicle reminders, and more

Default Dispatch Method Now Set to Email

PPS and Northwestern IT initiated a project to ensure that going forward, purchase orders (POs) are dispatched to vendors via email. Dispatching POs to vendors via email lessens the chance that POs are missed by vendors due to various fax issues. 

Print Management Program

We want to give you an update on the replacement of NUPrint for students, which is related to the larger roll out of the campus wide print management program with Ricoh.

Using Amazon Business

It is important to remember that Amazon should be used only if an item cannot be found through a Northwestern Preferred Vendor. The purpose of using Amazon is to complement the Preferred Vendor catalogs already in iBuyNU. PPS has compiled a list of useful reminders regarding when and how to use the University's Amazon Business Prime account.

Have a Question?

Please visit the Procurement and Payment Services Directory for a full list of contact information.
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Procurement and Payment Services
Vendor File Management | Purchasing | e-Procurement Solutions | Accounts Payable | Corporate Card | Logistics | Travel

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Phone: 847.491.8120 | Fax: 847.467.5400 |