Visitor Expense Report Form

The Visitor’s Expense Report Form is used to reimburse visitors, officials, and non-payroll NU employees for any expenses incurred during travel to, from, or at Northwestern University. For all expenses, original recipients should be taped down on all four sides on a separate sheet of paper and submitted with the Visitor’s Expense Report.
For all recruiting expenses, a travel request form with a signature from Compliance must be included with the Visitor’s Expense Report. Official visit reimbursements must include a Compliance-signed copy of the Official Visit form.
The Northwestern mileage rate as of July 1, 2018 is 54.5 cents per mile. This rate is subject to change. Some visitors or contractors may be reimbursed at a lower rate depending on pre-existing contracts and agreements.