Wisconsin Form WT-4 Use to set your allowances for Wisconsin withholding tax. You must also complete the IL W5-NR with your initial election or you will also have Illinois taxes withheld if you are working in Illinois.
Form W-2 Information is sent to employees by January 31 each year which provides information for annual tax returns.
Employees can now opt-in to receive an electronic version of their W-2 directly through the Self Service Portal. For security reasons, employees must opt-in each year; a notofication will be sent at the end of each calendar year.
Form 1042-S Information is sent to nonresidents receiving scholarship/fellowship payments, independent contracted services, and payments receiving treaty benefits. It is sent out by March 15 each year for use in preparing annual tax returns.
IRS Publication 970 Tax Benefits for Education is useful for scholarship/fellowship recipients to explain how to report their scholarship/fellowship payments and more. It also addresses taxation of employer-provided educational assistance.
IRS Home Page is where many federal forms and publications can be found.
Students who receive stipends from a fellowship/scholarship through payroll will not have tax withheld or wages reported on Form W-2 at the end of the year. They must report on federal and state tax returns, all amounts paid that are not used for qualified expenses (tuition, books, etc.) Please refer to IRS Publication 970 for details about taxation.
These students can have tax withheld by completing Form W-4 and Illinois W-4 requesting “Additional amount” to be withheld estimating the amount of tax that will be owed on their taxable fellowship.
Social Security (OASDI) and Medicare Tax for Students
Students who are enrolled full time will not have Social Security and Medicare (also called FICA) taxes withheld.
Graduate students who enroll late may have these taxes withheld from their monthly payments. The Graduate School publishes the dates by which students must enroll by to avoid these taxes.
To receive a refund of Social Security and Medicare tax taken from your monthly check due to late enrollment, you must send the payroll office a copy of both your check stub showing the tax was withheld and a copy of your schedule or other proof of full-time student status. Your tax will be refunded within 30 days.
NRSA post-docs do not have tax withheld or wages reported on Form W-2 at the end of the year. They must report all amounts paid that are not used for qualified expenses (tuition, books, etc.; please refer to IRS Publication 970 ).
NRSA post-docs can have tax withheld by completing Form W-4 and Illinois W-4 requesting “Additional amount” to be withheld estimating the amount of tax that will be owed on their taxable fellowship.
Northwestern University Office of Human Resources
720 University Pl, Evanston, IL 60208 • 710 Lake Shore Dr, Chicago, IL 60610 • Ste 3226 Carnegie Mellon Building, Education City, P.O. Box 34102, Doha, Qatar