Budget & Expense Account Codes

Sponsored Project Budget & Account Code Tree

In the PeopleSoft chartstring-based systems that Northwestern University uses to manage financial transactions, all expenses are classified by 5 digit expense account codes (eg – 73475 is “Lab Supplies and Hardware”).

These expense account codes are grouped together in related 5 digit budget categories. The expense account codes are said to “roll-up to” particular budget category codes (eg – budget category “Supplies” is 73000 and several lab supply related expense account codes like “73475 – Lab Supplies and Hardware” roll up to 73000).

The Office for Sponsored Research establishes new sponsored projects with a specific set of budget category codes based on the terms of the award agreement. The corresponding expense account codes are then available for use on the associated chartstring(s).

A spreadsheet list of all possible sponsored research project budget categories and their encompassed expense account codes is available at the top of this page. Please see the Office for Sponsored Research Expense Account Code website which provides additional narrative detail for certain frequently-used sponsored project expenses account codes. The OSR website also details the necessary procedures for submitting requests to make budget categories and their expense accounts available on existing sponsored research projects.