FAQ

  1. What does Accounting Services for Research and Sponsored Programs do?
  2. What is a sponsored project?
  3. Who opens expense accounts on sponsored projects?
  4. Can you explain more about posting costs within 90 days?
  5. Who handles my project in ASRSP?
  6. How do I determine my Grant and Contract Officer (OSR GCO)?
  7. What H-1B visa fees are allowed on my sponsored project?

General FAQ Answers

  1. What does Accounting Services for Research and Sponsored Programs do?
    Accounting Services for Research and Sponsored Programs (ASRSP) provides financial status reports to government and private sponsors, generates invoices, deposits revenue, and collects outstanding receivables for sponsored projects. ASRSP also provides approvals for transactions, administers the Effort Reporting System, inventories government titled equipment, and coordinates the annual A-133 audit along with other audit activity.
  2. What is a sponsored project?
    A sponsored project may be thought of as a transaction in which there is a specific statement of work with a related, reciprocal transfer of something of value. A sponsored project may support University activities including but not limited to research, training, instruction, public service and construction. Any funding provided by U.S. government agencies, at the federal, state, or local level is treated as sponsored project funding. Funding from voluntary health organizations or associations, such as the American Heart Association or the American Cancer Society, is usually treated as a sponsored project.
  3. Who opens account codes of expense on sponsored projects?
    The Office of Sponsored Research (OSR) is the appropriate office to contact regarding the opening of account codes on sponsored accounts.
  4. Can you explain more about posting costs within 90 days?
    Ninety (90) days has emerged as the standard used by government and business auditors to determine whether costs are reasonably assigned to their proper account and function. It is not a standard established by regulation or law. Rather, it is based upon a practical standard that it is reasonable to expect that costs can be properly assigned within 3 months of their occurrence.
  5. Who handles my project in ASRSP?
    In our efforts to provide outstanding service to the research community, ASRSP Grant & Contract Financial Administrators are assigned according to sponsor and/or NU Department.
    To determine the GCFA assigned to your project, login to NUFinancials and navigate to Customer Contracts > Create and Amend > General Information.You will need to know the Award ID #(also referred to as Contract ID# or Proposal ID# in InfoEd). The "Contract Admin" text field is located beneath the Description field. This is the GCFA for your project.
    View sample screenshot. If you only know the project number, you can find the Award/Contract number via this path ... Grants > Awards > Award Profile (search by project).
  6. How do I determine my Grant and Contract Officer (OSR GCO)?
    GCO directory for the Chicago campus is posted on the Chicago Constituency Assignments page on the Office for Sponsored Research website.
    GCO directory for the Evanston campus is posted on the Evanston Constituency Assignments page on the Office for Sponsored Research website.
  7. What H-1B visa fees are allowed on my sponsored project?
    Reference H-1B Visa Fee chart found on ASRSP Traveling on Grant Funds page.