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Notary Public

Illinois law requires all Notaries to purchase and maintain a $5,000 Notary surety bond for the duration of their 4-year commission. The bond is NOT insurance. The Notary bond protects the public of Illinois against any financial loss due to improper conduct by an Illinois Notary.

The Office of Risk Management procures the required Surety Bond to Northwestern University employees seeking Notary Public status for University Business. 

For your convenience, Risk Management will also process the $10 Illinois state filing fee with the $25 bond. This fee is charged to the applicants department using a chart string.

Application Process

Prior to providing the surety bond and filing with the State of Illinois, The Office of Risk Management will review all Notary Public applications. 

It can take 2-3 weeks for initial processing and 4 to 8 weeks for the Secretary of State to process the Notary Public Application. To expedite the initial process, please email a copy of the application to Juan-Carlos Perez. Please include the chart string for payment in the email.

The County Clerk’s office, in the county where the applicant resides or is employed, will send a letter of receipt of their commission. The applicant must register their commission within 30 days of receiving confirmation from the County Clerk’s office.

Click here for Notary FAQ


Risk & Insurance
Juan-Carlos Pérez

Risk & Insurance Coordinator