Procurement and Payment Services Newsletter
Summer 2023
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Price Changes to Ready Refresh Water Pricing

Northwestern University has agreed to a cost increase for the Preferred Vendor Ready Refresh for drinking water. This is the 1st increase in over 5 years for the service. The cost changes will be implemented on September 1st, 2023. If you have any additional questions, contact Julie Maul at or 1.5321.

Northwestern Print

We have exciting news about the  launch of Northwestern Print this month. Northwestern Print unifies our print services (in what is known as managed print service or MPS) across the Evanston and Chicago campuses to have a better user experience, save money, and make printer maintenance easier.

Independent Contractor Questionnaire No Longer in Use

Last spring the Offices of Human Resources, and Procurement and Payment Services, embarked on an initiative to improve the appropriate classification of workers as either contractors or employees. On 06/15/2023 Human Resources Compensation stopped the use of the Independent Contractor Questionnaire form (aka Request for Payment to an Individual) and replaced it with the Worker Classification OnBase Form process. Please refer to the Worker Classification Presentation pdf for additional information.

Iron Mountain Shredding update

As announced in our previous newsletter, we will be transitioning Iron Mountain Shredding to a central bill program managed by PPS. Work on the new program with Iron Mountain is underway and we expect roll-out in October.

Eurofins now available through Fisher Scientific

Fisher is excited to announce that they now have available, through BuyNU, Eurofins DNA/RNA Synthesis, Sequencing, Gene Synthesis, and Whole Plasmid Sequencing product portfolio and services. Fisher Scientific can support custom DNA synthesis, Application Oligos, and Regulatory Products along with all Sequencing functionality and information sharing.

Office Depot credit

Some departments and schools may have noticed a credit applied to one of their chart strings by PPS recently.  L earn more...

Quartet - Operation Status

We have recently learned that Quartet, our preferred vendor for bulk duplicating service, has vacated their location in Evanston. Please note that they are still actively accepting orders, printing them at a remote facility, and delivering them to campus until they settle on a new location.

Business Cards and Stationary Print Items - Changes

Our current contractor for business cards, letterhead and envelopes is Active Graphics. We have received word from them that they are exiting the business of printing these types of items. If you have any branded business card, letterhead, or envelope needs in the near future,  please place an order through iBuyNU by August 31, 2023.

Fiscal Year End 2023 Reminders

As we conclude Fiscal Year 2023, visit the Fiscal Year End Webpage for important information, including key dates, task reminders and contacts. The website also includes a webinar presentations and corresponding presentation slides. We have also highlighted some key dates related to Procurement and Payment Services.

Regular Features

New Contracts
Includes Chicago and Evanston preferred hotels

Existing Contract Updates
New Dell account representative and a new B&H account structure 

Contracts We're Working On
Includes desktop and laptop computers, computer recycling, and more

Travel Related Updates
Egencia's legacy guest profiles disabled, United bonus award miles, and more

Sustainability Highlight

Learn more about sustainNU's Green Labs Certification Program.

Small Business Spotlight

Procurement and Payment Services has established an agreement with Multilingual Connections. 

iBuyNU Updates

Some iBuyNU requestors were recently having trouble accessing the Apple punch-out catalog and some Firefox users have experienced login issues. Learn more about iBuyNU updates.

Have a Question?

Please visit the Procurement and Payment Services Directory for a full list of contact information.
Copyright © 2023 Northwestern University, All rights reserved.

Procurement and Payment Services
Vendor File Management | Purchasing | e-Procurement Solutions | Accounts Payable | Corporate Card | Logistics | Travel

2020 Ridge Avenue, Suite 237, Evanston, IL 60208
Phone: 847.491.8120 | Fax: 847.467.5400 |