Procurement and Payment Services Newsletter
Fall 2023
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Winter Recess Coverage

Procurement and Payment Services will observe the University's Winter Recess beginning December 22, 2023 through January 1, 2024. During this period, all academic and administrative offices will be closed. We will return to normal business hours on Tuesday, January 2, 2024. For questions, contact Procurement and Payment Services (PPS) at 847-491-8120 or

Northwestern Purchasing and Payment Policy Update

Earlier this fall, Procurement and Payment Services reviewed and updated Northwestern's Purchasing and Payment Policy. It is essential for making purchasing and payment decisions at Northwestern to understand both the purchasing and payment policy and the policy related procedures.

NUQuickPay Update

NUQuickPay is a program allowing individuals who are set up as suppliers within NUFinancials to be paid electronically through the Payment Request or Purchase Order processes. JP Morgan Chase Bank recently updated its platform requiring re-registration for all individuals currently enrolled to receive payment via Zelle/ACH. This update does NOT affect payments to employees (e.g., faculty, staff, and students). Please re-register prior to processing payment. If you have any questions, please contact Procurement and Payment Services at

Business Card Updates

A new stationary contract has been awarded to C2 Imaging for the Northwestern University brand standard business cards and stationery. The new stationery catalog will be available in iBuyNU at a future time. In the meantime, Office of Global Marketing and Procurement and Payment Services created an order form to attach to a non-catalog purchase order available on the C2 Imaging preferred vendor page. Please follow instructions on the order form to place orders with the vendor. For general questions, please contact Julie Maul at

Face Shields Available

During COVID, Procurement and Payment Services acquired face shields for use on campus and there are several cases of shields still available. If any department, school, or lab is in need of face shields, please contact Procurement and Payment Services at Face shields will be provided at no charge until depleted. 

New Enterprise Car Rental Agreement

Northwestern is part of the Big Ten Academic Alliance (BTAA) car rental contract with Enterprise. Recently, a new contract was awarded to Enterprise/National. To ensure business use rates remain cost effective, the leisure rates for use by faculty and staff for personal use were increased. A new affinity car rental program will be established shortly and accessible through the Enterprise web page. For any questions, contact Procurement and Payment Services at

Apple Ordering Update

As of October 2023, Apple has implemented a new policy stipulating that Northwestern orders must come through iBuyNU and will no longer be fulfilling non-catalog orders through NUFinancials. Learn more.

Update on Preferred Vendor, Quartet

Quartet, our preferred vendor for bulk duplicating services, now has a single location on our Chicago campus, located at the Searle Medical Research building at 320 E. Superior Street. Quartet can print orders at this location and deliver to departments and schools on the Chicago and Evanston campuses. Please visit the Quartet preferred vendor page for information.

Regular Features

New Contracts
Includes Adobe & Qualtrics annual renewal payments

Existing Contract Updates
Contract extensions for Digi-Key, CDWG, and Data Imaging

Contracts We're Working On
Includes office supplies, shuttle service, and travel management

Travel Related Updates
Pre-notice of new authorization needed for traveling to Europe, Egencia's mobile app, booking VRBO properties through Egencia, and more.

Sustainability Highlight

PPS worked with Facilities Management’s Office of Sustainability to re-bid the contract for computer recycling services. After thorough reviews and discussions, the University awarded a Preferred Vendor Contract to our incumbent vendor, Kuusakoski.

Small Business Spotlight

Evanston Corner Bistro is a new restaurant adjacent to the Hilton Orrington Hotel and a new addition to the fixed price menu dining program.

Egencia - Uncollected Campaign

Traveler and traveler arrangers need to ensure a valid and complete chart string is used when booking a flight or hotel through Egencia. Otherwise, the transaction is flagged as uncollected. Learn more about the Egencia Uncollected Campaign.

Classic Requisitions Functionality Being Discontinued

Currently both fluid and classic requisitions views are available in NUFinancials. Please note the classic view will be discontinued in January 2024. It’s strongly recommended that you transition to using Fluid Requisitions exclusively, so you are versed with the new functionality.

Northwestern Print - Ricoh Management information

Northwestern Print launched over the summer that combines printing services across the Evanston and Chicago campuses for faculty, staff, and students leading to a better user experience.

Have a Question?

Please visit the Procurement and Payment Services Directory for a full list of contact information.
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Procurement and Payment Services
Vendor File Management | Purchasing | e-Procurement Solutions | Accounts Payable | Corporate Card | Logistics | Travel

2020 Ridge Avenue, Suite 237, Evanston, IL 60208
Phone: 847.491.8120 | Fax: 847.467.5400 |