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Modifying Existing Access

Change in Role and Responsibilities 

To revise administrative systems access for an individual prompted by a change in role and responsibilities within the same department, submit a new Security Access Form to FOIT Security.

  • Check the necessary "Modify" boxes on Instruction page
  • Complete only the subsequent section(s) that require either "Add" or "Remove" access.  

Transfer to a New Department 

To revise access for an individual prompted by a transfer from their Current department to a New department, notice to FOIT Security must be submitted by both departments: 

For the new department the employee is transferring TO

Submit a Security Access Form:

  • Check "Yes" box on Department Transfer, on the Instruction page.
  • Expressly specify access by: a) checking required "Add" boxes on Instruction page, and; b) completing all subsequent section(s), checking "Add" as needed. 

For the current department the employee is transferring FROM

Notify us of the employee's scheduled transfer/last day. Email notice from the department head is preferred.

In cases where employee needs to retain access beyond their transfer date for a brief transition period, please also provide the end date for that transition period.