Planning an Event

Need help reserving space for your organization's meeting? Planning a major campus event and not sure how to get started?
SOA has all the information you need in one place! (Update: video training series on this topic coming Winter 2018)

Finding Your Space

Campus Space Reservations

An interactive session on this topic will be available soon! For now, please refer to the links below to reserve space on campus:

Index of Other Campus Event Spaces with Contact Information

Campus Space Accessibility Details

The Northwestern University Office of Accessibility has created a helpful guide for event planners to consider the accessibility of their event--from venue considerations to activity offerings and an index of resources for your reference. 

Please review their Accessible Event Guide here.

Event Budgeting

An interactive session on this topic will be available soon! For now, please refer to the links below.

Funding

Fundraising

Student Organization Contract Process

An interactive session on this topic will be available soon! For now, please refer to the links below.

Northwestern University policy requires all contracts for Registered Student Organizations be submitted to the Campus Life office no less than two weeks before a scheduled event for review and signature. At least six weeks notice is required for any contracts related to events involving alcohol or payments in excess of $25,000.

All contracts must be submitted in person to the contract drop-off box in the SOURCE (Norris Center, 3rd floor) using a cover sheet signed by the RSO advisor. The RSO will be notified when a contract is ready for pick-up or if more information is needed. Failure to follow these policies may result in the cancellation of a proposed event.

There are designated weekly Contract Hours for students to come into the SOURCE and ask any clarifying questions about contracts. Jean Voss has the following hours to answer your contract questions:

In person consultation at the SOURCE

Monday 2:00-5:00pm

Thursday 3:00-6:00pm

Remotely by email (jean.voss@northwestern.edu

or phone (847-491-2350)

Tuesday 8:30-10:00am

Friday 8:30-10:00am

Forms to get started:

For more questions regarding the alcohol at events policy please refer to the Student Code of Conduct or Dean of Students' office.
For more information regarding contracts please review our Common Questions document here or  contact Jean Voss.

Marketing & Advertising Guidelines

An interactive session on this topic will be available soon! For now, please refer to the links below.

All posters, flyers, leaflets, and other notices must clearly state the name(s) of the sponsoring student(s) and/or organization(s).

  • Only members of recognized organizations of the Northwestern community are allowed to publicize events on campus.
  • Alcohol and other drugs may not be mentioned or depicted in advertising.
  • All advertising must comply with University policies and procedures.
  • Violators of the publicity policy may be fined and have their publicity privileges suspended.
  • More policies and procedures:
  • All posters, flyers, leaflets, and other notices must clearly state the name(s) of the sponsoring student(s) and/or organization(s).
  • Only members of recognized organizations of the Northwestern community are allowed to publicize events on campus.
  • Alcohol and other drugs may not be mentioned or depicted in advertising.
  • All advertising must comply with University policies and procedures.
  • Violators of the publicity policy may be fined and have their publicity privileges suspended.
  • Advertising Locations & Zones
  • Other Policies
  • The SOURCE hosts a copy/print program for groups with active SOFO accounts
  • The SOURCE also has a vinyl banner printer with discounted use for student groups.
  • ARTica in Norris has more design and promotional supplies including bedsheet/painted banners.

Day-of-Event Needs

An interactive session on this topic will be available soon!