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Special Event- Access Program

All outside organizations/individuals hosting events/meetings on University premises must provide proof of general liability insurance to the Office of Risk Management. Such insurance shall be in the amount of $1 million per occurrence and $3 million per event and shall name Northwestern University as an additional insured. The University Department (host) who arranges the use of a University facility by an outside organization is responsible for obtaining required insurance documentation. Comprehensive Automobile Liability required If performance will involve operation of a motor vehicle, including bodily injury and property damage, $1,000,000 combined single limit per occurrence

What is Liability Insurance

Liability insurance provides coverage against claims that result in injury and damage to property.

Lloyd's of London

Outside organizations or performers may have difficulty obtaining the required insurance coverages. The Office of Risk Management has arranged an access program in meeting the minimum levels of coverage at an affordable cost through Lloyd’s of London.

The University host should assist sponsoring organizations in completing the Special Events Application. The application will be routed to the Risk & Insurance Coordinator who will secure pricing and facilitate the quoting process with the University host.

Upon receipt of an application, the Office of Risk Management will determine the cost and forward a quote to the organization/individual. If the organization /individual would like to purchase coverage, the Office of Risk Management will notify Lloyd's of London and seek a Certificate of Insurance for the event (all events must be reviewed and approved by Lloyd's). Payment for the Special Event - Access Program must be made by check.

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Risk Management

Juan-Carlos Pérez

Risk & Insurance Coordinator