Post-Interview Thank-You Note

thank you note in an office

Sending thank-you notes after interviews and networking meetings leaves a positive impression, creates opportunity for ongoing communication, and strengthens your candidacy.

Follow up After Interviews and Networking

Thank-you notes may be handwritten or emailed. Consider the organization’s culture and your contact’s timeline. An email, received quickly, is a better choice after an interview with a quick decision turnaround. After an informational interview, a handwritten thank-you note is a strong choice that will leave a positive impression. If you choose to handwrite your note, use good- quality paper and make sure your writing is legible. Proofread your note to ensure there are no errors. Both hand written and emailed thank-you notes should be sent within 48 hours of an exchange.

Thank-You Note Tips

A thank you note should contain two or three of these elements:

  • Show your appreciation for the interview
  • Highlight an aspect of the conversation that captured your interest
  • Reiterate your relevant qualifications
  • Reiterate your relevant qualifications

Thank you note example:

Dear Mr. Samuels,

Thank you for taking the time to interview me yesterday for a position as a 2019 Corps member of Teach for America. I enjoyed learning more about the organization’s positive impact and left the interview with a heightened enthusiasm for contributing to the movement.

I am passionate about educational reform, and I am committed to ensuring access to a strong education for all students. My leadership experiences at Northwestern have prepared me to motivate students and instill a love of learning within my classroom. Education is paramount to our future, and I am eager to make an impact as a TFA corps member.

Thank you for providing me the opportunity to interview for this transformative opportunity. I look forward to hearing from you.


Elizabeth Locke   

­­Follow-up Etiquette

  1. Do not be surprised if an employer does not follow-up to a thank you note.  A thank you note is a professional courtesy and not a call to action that requires and employer to respond  
  2. Aim to send a thank you note within 24 hours of the interview and send a separate note to each person who interviewed you. 
  3. Though your thank you note should center on professional content, you can reference a personal topic that was discussed during the interview that may help you stand out from other applicants.
  4. For a search update, it is best to follow-up with the recruiter and not the person with whom you interviewed.  Recruiters manage the selection and hiring process.
  5. There is no shame in name-dropping in your correspondence with recruiters and interviewers.