Presentation Materials

Program materials including PowerPoint presentations and printed handouts that are distributed at the event should be made available in alternative formats: large print, audio, electronic format (Word doc is preferred), or in Braille per attendee request. Whenever possible, meeting materials such as handouts, evaluations, and flyers should be made available in electronic format (.doc, .txt. etc.) prior to the event.

Large print materials (18 point font Sans Serif type e.g. Arial) and other alternate formats should be provided upon request.

If flip charts, easels, or dry erase boards will be used, read aloud the information to assist audience members who cannot see the board. Verbally describe any visual aids or graphical information.

If there are evaluations or other forms that are to be filled out during or at the conclusion of the event, a reader and/or scribe should be provided for a person who is unable to complete printed materials independently.

Multimedia/Audiovisual Materials

Any films or videos used must be captioned and presenters are encouraged to describe visual aids utilized in their presentation. Audiovisual or multimedia presentations (especially videos) should have captions/subtitles or a plan so individuals with hearing impairments can access the information. Supply wireless or adjustable height wired microphones to amplify talks and events if needed. Remind speakers (whether from the front or the floor) at the beginning of the session to use the mics.

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