Housing Policies & Procedures

General Policies and Procedures

Air Conditioning and Heating

Air conditioning and heating for apartments in Engelhart are provided through window and baseboard units. Controls for each are available to regulate apartment temperature. If you are in need of assistance with either units, please visit the SchoolDude Online Maintenance System.

Air conditioning for apartments in McManus is supplied through window units. Heat is supplied through radiators. Controls for each are available to regulate apartment temperature. If you are in need of assistance with either units, please visit the SchoolDude Online Maintenance System.

Appliances

Small appliances such as toasters and microwaves are allowed, but all other resident-owned appliances or fixtures are prohibited (i.e. dishwashers, washers, dryers).

Children

Graduate housing is pleased to be able to provide housing for students with children or who are expecting children. We offer one-bedroom apartments for couples as well as families with a small child. Two bedroom apartments are available for couples with one or two children.

Community Assistants and Student Directors

Engelhart's Community Assistants (CA) work with diverse groups of residents that have come from all over the world to study a variety of disciplines at Northwestern University. Many of the residents in Engelhart are the partners, spouses or children of students. The McManus Student Directors (SD) also work with a diverse group of residents (and spouses), and in addition, the McManus students have the common bond of all being students of the Kellogg Graduate School of Management. The role of the SD and CA is to:

  • Present educational and social programming
  • Serve as campus resources by answering questions and inquiries
  • Ensure good customer service is extended during the evenings and on weekends
  • Promote safety and responsibility by monitoring the facilities
  • Assist students during emergencies or crises

Duty schedules and contact information (including cell phone numbers) for the community assistants and student directors are posted at the front entryway and front desk of Engelhart Hall and the McManus Living-Learning Center.

Contract Renewal

Housing contracts are written for either 9 or 12 months, with an option to renew for the summer and/or a second nine months corresponding with the academic calendar. Current residents are given an option to renew contracts before assignments are offered to new students. It is the resident's responsibility to file a request for a contract renewal.

Contract Termination

Residents leaving the university are required to provide written notification of their request to terminate their housing contract to the Graduate Housing Office at least 45 days before termination. For residents not leaving the university due to health or academic reasons, existing contracts may not be terminated before the termination date. No apartment shall be considered vacated until a resident has removed all possessions, surrendered the unit's keys and checked out at the main office.

Cots

A limited number of cots are available for loan to residents. Residents may make cot requests through the front desk.

Maintenance/Pest Control

Requests for maintenance services should be made through the SchoolDude Online Maintenance System. Most work requests can be handled within a day or two at most. There is a regular schedule for pest control services in the buildings. 

Deposit

Once you receive an apartment assignment, a $300 room deposit must be paid to secure your apartment assignment.

Dining Services

Each apartment has its own kitchen. Communal dining facilities and food services are not offered within the McManus and Engelhart buildings. Graduate students who wish to pursue a meal plan option should contact the Food Service office by email at food@northwestern.edu or by telephone at 847-491-2020.

Electrical Service

In the United States standard electrical service is 110 volts, 60 cycles. Light bulbs are provided by maintenance for University-owned fixtures and lamps only. Students are responsible for providing light bulbs for personal lamps.

Firearms

The possession or use of firearms, firecrackers, explosives, or other weapons of any kind for any purpose is prohibited.

Garbage/Recycling

There is a garbage room located on each floor of the residence halls. Please take your trash to the garbage room in tightly tied bags for disposal. There are also recycling stations on each floor of the residence halls. Recycling bins are for paper, aluminum, glass, and plastic only.

Guests

Guests are welcome for short stays. However, the normal occupancy of the apartment is restricted by the signed lease agreement. See the front desk for details.

Housekeeping Services

Hallways and commons areas (including washrooms) are cleaned daily. Housekeepers are not permitted to clean occupied apartments.

Laundry Rooms

The laundry room in Engelhart Hall is located in the basement. The laundry rooms in McManus are located on the 1st floor. Laundry rooms have washers and dryers, which can be operated using coins or using your WildCARD.

Lockouts

Residents of both buildings should contact the front desk for assistance with lockouts during business hours. At times when the desk is closed Engelhart residents should contact the Community Assistant on duty. Schedules are posted on the bulletin board on the first floor.

McManus residents should contact a member of the student director staff. Please keep in mind the Community Assistants and student directors are students themselves. While they are available to assist as needed, they would also greatly appreciate residents respecting their schedule and privacy whenever possible.

Lost Keys

Residents who lose their keys should report the loss to the front desk as soon as possible. While there is a fee assessed for replacement, this ensures the safety of all residents. Contact the front desk for further information should you lose your keys.

Mail and Delivery

Mail is delivered Monday through Saturday, except on national and University holidays, and is placed in resident mailboxes. The office cannot accept C.O.D. (Cash On Delivery) items nor can it accept mail or deliveries for persons not living in the building.

Occupancy

Apartment occupancy is limited to one person per bedroom in single housing three people in the one-bedroom family apartments and four people in two bedroom family-style apartments.

Parking

Limited underground parking is available at the McManus Living Learning Center and Engelhart Hall for an additional cost. Spaces at McManus Living Learning Ceter are allocated on a first-come first-serve basis, with preference given to second-year students. Spaces at Engelhart Hall are allocated on a first-come, first-serve basis. Applications for parking are available upon request.

Garage spaces are available for both cars and motorcycles. Street parking in the vicinity of the building is extremely limited. Students who want to park in university lots will need to purchase a parking permit from the University Parking Office, 1819 Hinman Ave., Evanston. Residents must comply with all university parking regulations.

Pets

Animals and pets cannot be kept in University Housing. Violators may be asked to leave university housing.

Property Insurance

The University is not responsible for loss, theft or damage to personal property in graduate housing. Valuable items such as camera equipment, stereos or recording equipment should not be kept in the building’s storage areas.
Flammable items such as paint, paint thinner, or empty boxes may not be stored.
For your protection, renter's insurance is highly recommended. Contact your insurance representative for more information. Lost or stolen property should be reported to the University Police at 847-491-3456.

Rent Payment

The Division of Student Accounts bills rental charges on a quarterly basis. The fees are due by the first day of the
quarter and a late fee will be assessed if they are not paid in a timely manner. Any resident two months behind in rent will be asked to vacate his/her apartment immediately and university records will be withheld until such rent is paid.

Rent Proration

Rent will be prorated on a nightly basis. Rent begins on the day terms and conditions begins. Residents are responsible for the rental fees of the entire term stated within the terms and conditions contract term regardless of whether they occupy the apartment for the entirety of the contract. Any requests to alter either the start date or end date of terms and conditions must be made immediately to Carol Wharton c-wharton@northwestern.edu for Engelhart Hall and Seabury, and Janet Olsen janet-olsen@kellogg.northwestern.edu for McManus Living and Learning Center. 

Security

The exterior doors of both residence halls are locked at all times. This is for the safety and security of our residents. Don't allow persons you don't know to enter the building either by opening the doors or by allowing them to follow you through the doors. It is very important that the exterior doors (including fire escape doors) not be propped open at any time. Lock your apartment door whenever you leave no matter for how short a time. It is also a good idea to lock your room door when you are sleeping or napping.
Report any suspicious person or activity immediately to University Police at 847-491-3456 and then to the front desk or Community Assistant/Student Director on duty. Common sense and a willingness to help with these basic safety precautions will go a long way in preventing crimes of opportunity against you and your fellow residents.

Shipping

The University has no provisions for receiving or storing furniture or private belongings. Residents are urged to make sure that such material arrives after they do.

Smoking

Smoking is not permitted in any university building.

Study Rooms

The first floor lounge in Engelhart Hall includes a pair of study rooms that may be used by residents. McManus features a number of group study rooms, which may be reserved online through the Kellogg website.

Vacuum Cleaners

Vacuum cleaners may be borrowed from both front desks. Residents are required to leave their Wildcard or other valid photo ID with the front desk. There is a 1/2-hour time limit on their use. Be sure to check if the bag needs to be emptied before using the vacuum cleaner. If there are any problems with the machine, please report it to the front desk when you return it.

McManus Living Learning Center

Front Desk

The McManus Living and Learning Center front desk is open Monday through Friday from 8:30am to 5:00pm. During the academic year the desk is open for extended hours Monday through Friday 5:00pm to 8:00pm and Saturday 10:00am to 2:00pm. Front Desk is closed on University holidays.

Security

Entrance to McManus Living and Learning Center is limited to residents or Kellogg students who have access with their activated WildCard. McManus Living and Learning Ceter has Student Directors who are Kellogg students and are available in case of emergencies.

Storage

Arrangements can be made with the student directors for a shared storage space in the basement. There is no charge for storage space.

Telephones

Northwestern Technologies Group provides telephone service in all apartments. Telephone numbers are designated for each bedroom. Residents must provide their own phones. An information packet is provided and service is available upon move-in.

Unfurnished Apartments

There are a limited number of unfurnished apartments available. These must be applied for during the assignment period. No partially furnished option is available. Summer storage for furniture is not possible within the building.

Engelhart Hall

Engelhart Handbook

Download the Engelhart Handbook (PDF)

Front Desk

The Engelhart front desk is open:
Monday-Thursday 8:30 a.m. to 8 p.m.
Friday - 8:30 a.m. to 5 p.m.
Saturdays - 10 a.m. to 2 p.m.
The front desk is closed on University holidays.

Storage

Each apartment at Engelhart Hall is allotted one storage space located in the basement of the building. Residents of Engelhart Hall should contact the front desk for additional information.

Telephone Service

Telephones are not provided in Engelhart Hall apartments. Residents must provide their own phones. Telephone service is provided by PaeTec. Residents will receive information regarding setting up phone service upon arrival to the building.