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Policies & Reimbursements

This page provides links to Northwestern's travel-related policies and guidelines and the expense reimbursement process for travel expenses that were not directly billed to a department/unit chart string.

Travel-Related Policies

Expense Reimbursement

To be reimbursed for qualifying travel expenses, the appropriate expense report form(s) need to be completed.

Employee expense reports are filed from the NUFinancials application, which you can reach from the NUPortal. The Employee Expense Reimbursements curriculum on myHR Learn describes how to create an expense report.

Hotel Rates References

As stated in Northwestern's Travel, Entertainment & Courtesy policy, Business Travel News publishes annual lists of average negotiated hotel rates:

These lists are provided for reference for Northwestern travelers. Note the rates shown in these lists are averages of corporate negotiated rates collected by BCD Travel. As such, these rates may differ from those available to Northwestern faculty and staff. 

Business Travel Accident Insurance

Note that Northwestern offers business travel accident insurance that provides faculty and staff with accidental death & dismemberment benefits while on a business trip for Northwestern University. Visit the Risk Management website for additional information.