Salary Cost Transfers

A Salary Cost Transfer is the reassignment of a payroll expense from one chart string to another.  Proactive salary planning and payroll management based on the anticipated projects and activities will reduce the volume of cost transfers, and are highly encouraged.   In the event a retroactive salary adjustment is needed, a cost transfer (journal) should be completed to correct the error.  Salary cost transfers (journals) are designed for correcting errors based on the actual work performed during the reported period.  Below are tools and references when an over 90-day salary journal is required.

Over 90 Day Salary Journal Processing Procedure

Submit paper over 90 day salary journal requests to your school’s Dean’s Office.  The packet generally includes:

  • Completed Paper Journal Form & Over 90 Day Memo
  • Certified Effort if applicable
  • Copies of impacted paychecks (pull from myHR)
  • Copies of journals processed previously, if applicable (pull from myHR)
  • Additional documentation if required (check with your individual Dean’s Office)




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