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Application Checklist

You need to decide which program(s) you want to apply to before starting the online application process.  In addition, read through the following checklist so that you're prepared and have all required materials at hand.  Each section of the online application will time out after 10 minutes, so it's important to have materials ready in advance.

For programs administered by the Global Engagement Studies Institute: go to GESI Application Process.

1. Personal and academic information:

  • You'll be asked to enter basic personal and academic information, including: a photograph (JPG); current cumulative GPA; your passport number, country of issue and expiration date. If you do not yet have a passport, you can add that information later.

2. Program and term information:

Students may apply to up to two programs during the academic year, using the same application.  For summer, students may list a second choice program but will only be considered for the second choice if they are not approved for their first choice program.  As mentioned above, you should identify program(s) before beginning the application. For information on the process of selecting a program, see Steps to Study Abroad. For the application, you will need to know:

  • The full name of your program(s). Program titles are listed at the top of each program information page. See Programs.
  • The term(s) to which you're applying (fall, fall/winter, winter and/or spring, full year or summer).

3. Personal statement:

We recommend that you have a completed personal statement saved to your desktop so that you can copy and paste it into the online application using the "paste as plain text" function. Here are the prompts:

Please address the following in an approximately 750 word personal statement:

  • What are your personal expectations for study abroad?
  • Why did you choose your First Choice program? Why did you choose your Second Choice program (if applicable)?
  • Identify one or two current issues of interest in your program country/countries (e.g. social, political, environmental, etc.). Review 2-3 online newspaper or journal articles to learn more about how these issues are currently being handled or discussed in your potential host country/countries. Explain why you are interested in these topics, and how they relate to your academic goals.  (Note: if your First and Second Choice Programs are in 2 different countries, make sure to select a current issue of interest and address how it pertains to both countries, or select an issue for each country to discuss).

Some students will be required to provide additional statements:

  • Students with a cumulative GPA below 2.5 must explain reasons for the drop and give a plan for how it will be raised (300-500 words).
  • Students applying to study abroad for the full year on two programs in two countries must explain their academic rationale (100-200 words).

4. Preliminary course plan:

  • A list of preliminary courses for all programs you're applying to, including what type of credit you hope to earn, such as elective, distribution, major and/or minor credit.

5. Academic adviser review and signature(s):

As part of the application process, you are required to meet with the following academic adviser(s) to review and discuss the courses you plan to take abroad and how they will fit into your overall academic plan at Northwestern. It is your responsibility to schedule meetings with relevant advisers after completing your preliminary course plan and before submitting your application.

Important: Don't wait until the last minute! Schedule meetings with relevant advisers well before your application deadline.

  • All students: your School Representative
  • Students with an officially declared major and/or minor in Weinberg: your WCAS major and/or minor adviser(s)
  • HPME students: your program adviser
  • MMSS students: your program adviser
6. Unofficial Northwestern Transcript:
  • A copy of your unofficial Northwestern transcript from CAESAR (Academic Information - My Academics). Make sure the transcript includes all terms, grades, and GPA. You can upload this as a Word Doc or PDF.

7. Letter of recommendation (for Spring Quarter 2015) or faculty reference (for Fall Quarter 2015 and all subsequent terms):

  • Your recommender's or faculty reference's name and email address.

Important! Before entering this information in your application, confirm that s/he is willing to write a letter of recommendation or serve as a faculty reference.  A letter of recommendation from a professor or TA who has had you in class at Northwestern is required for programs that take place in Spring 2015; faculty references are required for Fall 2015 and all subsequent term applications.  For faculty references, students simply need to provide contact information for a professor who has had them in class at Northwestern.  This reference may or may not be contacted depending on the overall strength and clarity of the student's application.

For letters of recommendation, enter the recommender's information at least four weeks prior to your application deadline to give them sufficient time to complete the recommendation.

Technical Questions
Having technical difficulty with the application? Please email