Facilities Management > Design & Construction > Bidding Guidelines

Bidding Guidelines

General Contractors
Subcontractors
Liability Insurance Requirements
Hold Harmless
IT Standards ( PDF)
Supplier Diversity Program
Road Restrictions for Large Loads
Questions and Comments

Northwestern University solicits lump-sum competitive bids from selected General Contractors by invitation only.

General Contractors

  • A short list of General Contractors is identified by the University on a project by project basis, and listed on the Project Announcement for Bidding.
  • The University will not receive unsolicited bids from General Contractors.
  • Each General Contractor is responsible for developing a list of subcontractors to use on the project.

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Subcontractors

  • As a guide for the types of subcontracting opportunities, trades are identified for each project.
  • The cost range of the project is included along with the printing company holding the drawings (drawings may be obtained, along with specifications at the Subcontractor's cost if he wishes to prepare a price and contact any of the General Contractors listed).
  • The University does not receive individual Subcontractor bids or recommend individual Subcontractors to General Contractors.
  • Individual Subcontractors should not contact the University directly.

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Liability Insurance Requirements

The Contractor shall not commence work under this contract until he/she has obtained all insurance required herein, and the Director of Risk Management has approved such insurance. Nor shall the contractor allow any subcontractor to commence work until all similar insurance required of the subcontractor has been so obtained.

The Contractor shall furnish two (2) copies of certificate, with Northwestern University named as an additional insured, showing the following minimum coverage with an insurance company acceptable to the Director of Risk Management. Further, the Certificate of Insurance shall state that coverage provided is primary to any other coverage that may be available to the University. (See the following page for a detailed listing of insurance requirements)

Type Of Insurance Minimum Insurance Coverage
Thirty day notice of cancellation required on all certificates Bodily Injury and Consequent Death Property Damage
  Per Person Per Occurrence Per Occurrence Aggregate
Comprehensive General Liability Including:   $3,000,000 $3,000,000 $3,000,000
1. Comprehensive Form        
2. Premises Operations        
3. Explosion and Collapse Hazard        
4. Underground Hazard        
5. Products/Completed Operations Hazard        
6. Contractual Insurance        
7. Broad Form Property Damage        
8. Independent Contractors        
9. Personal Injury        
Automobile: Owned, Non-owned, or Rented $3,000,000 $3,000,000 $3,000,000 $3,000,000
Workers' Compensation and Occupational Diseases
As Required by Applicable Laws
Employer's Liability   $3,000,000    

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Hold Harmless

The Contractor agrees to indemnify, save harmless, and defend Northwestern University, its agents, servants, and employees, and hold it and them harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses, including court costs and attorneys' fees, for or on account of any injury to any person, or any death at any time resulting from such injury, or any damage to any property, which may arise or which may be alleged to have arisen out of or in connection with the work covered by this contract.

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Supplier Diversity Program

Northwestern University is committed to the goal of enhancing economic opportunities for minority-owned, women-owned, disadvantaged and local (Evanston) business enterprises (M/W/D/LBE).

The University has adopted a policy of enhanced supplier diversity with respect to its own contracting and purchasing contractors, subcontractors, and vendors and will seek to assure that all of its contractors, subcontractors, and vendors abide by the spirit and intent of this policy statement. The inclusion of this policy statement is required in all major contracts and subcontracts. All major contractors and vendors will be required to submit a plan for diverse supplier opportunity for M/W/D/LBEs. The University is committed to a comprehensive program of M/W/D/LBE business development. The University wants to ensure that maximum opportunities exist for such firms.

The University's dedication to quality undergraduate education, professional training and scholarly research is reliant upon the philosophy of prudent business principles, combined with enhanced opportunities. Its day-to-day challenge is to provide educational services with care and attention to customer service that is unparalleled in the higher education environment. Similar high standards will also be brought into action in efforts related to enhanced economic opportunity and participation by M/W/D/LBEs. Supplier diversity should be an essential element in any development process, and Northwestern University has established and implemented a rigorous, progressive, and innovative Supplier Diversity Program that serves appropriate sectors of the community.

A Supplier Diversity Web site provides forms and more information on the Program. The Supplier Diversity Manager will assist contractors, subcontractors and vendors in the process.

It is the policy of Northwestern University not to discriminate against any person because of race, color, religion, national origin, sex, sexual orientation, marital status, age, disability, or veteran status and to take action to ensure that applicants and employees are treated fairly. The University will comply with all applicable federal, state, and local laws, ordinances, orders, and rulings governing equal employment opportunity.

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Road Restrictions for Large Loads

The City of Evanston and the Illinois Department of Transportation place several different constraints on public roadways in and around Evanston. These constraints include height, weight, and road classification. Permits for exceptional circumstances can be obtained from the City of Evanston.

Guidance on roadway issues can be found at the following address:

City of Evanston
Transportation Division
Traffic Engineering Section
2100 Ridge Avenue
Evanston, Illinois 60201
Phone: 847-866-2922
Hours: Weekdays 8:30 am - 5:00 pm

Public roadways surround the Chicago campus; contractors should make themselves aware of City of Chicago requirements regarding these roads. Particular attention is drawn to the requirements affecting Northwestern Memorial Hospital, North Michigan Avenue shopping and the surrounding residential areas.

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Questions and Comments

If you have any questions or comments regarding our policies and procedures for vendors and other parties having contractual agreements with the Department of Design and Construction, please call us at (847) 491-3677, or send us correspondence at:

Facilities Management
Department of Design and Construction
2020 Ridge Ave.
Suite 250
Evanston, IL 60208

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