Accounts Payable Services
Accounts Payable Customer Service: (847) 491.7339
The Financial Operations Policies and Procedures website hosts detailed guidance on policies and processes related to Accounts Payable services. For assistance in determing payment methods see the Purchasing and Payment Quick Reference Guide.
Accounts Payable provides disbursement functions for Northwestern University, in compliance with University policies, as well as federal and state regulatory requirements. These services include:
Invoice Processing – Payments for Goods & Services
Responsible for the receiving and tracking of inbound invoices received from vendors in return for goods and services
Responsible for verification of invoice data, payment scheduling and management of daily check processing
Staff Reimbursements
Expense Reports
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Travel
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Entertainment
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Miscellaneous authorized expenses
Checks - Stop Payments, Reissues, Holds, Enclosures
Responsible for stop-payments and/or reissues of lost or expired checks
Provides support for “special handling”, such as “hold for pick-up”, or requests for enclosures
Online Vouchers
Responsible for final approval and processing of online payment requests
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Visitors Expense Reports (VER) – approved expenses for University guests
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Contracted Services Forms (CSF) – payment to individuals (non-employee) for pre-negotiated services
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Direct Payment Requests (DPR) – requests for payments not requiring a PO – Examples: subscription renewals, membership dues, conference fees
Vendor Credits
Responsible for processing credit transactions which returns funds to chartstrings
Wire Transfers
Responsible for electronic payments
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Domestic wire transfers
- International wire transfers
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In US dollars
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In local currencies
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International bank drafts
Document Imaging & Indexing
Responsible for creating and indexing electronic images of paper invoices/documents, making them easy to access and retrieve.