Frequently Asked Questions (FAQs)
Why is the University still examining the Calendar question?
The Academic Calendar shapes our pedagogy and learning experiences for students. We are examining the calendar to ensure that the timing of quarters and breaks most effectively enhances student learning, decreases stress, and facilitates job and fellowship recruitment. We want to ensure that the calendar serves the changing demographics of our student body, including, for example, both domestic and international students who may find it difficult to travel home for holidays and other breaks. The Faculty Senate endorsed several changes to the calendar and the President and Provost have approved three changes (see below).The Academic Calendar Advisory Group is advising the Provost and the University Registrar as the Registrar implements these changes. The Group is also continuing to examine possible changes to the Fall Quarter and will advise the Provost on additional potential calendar changes.
Are we considering switching from the quarter system to semesters?
We are not considering switching from the quarter system at this time, nor are we still considering the 10-5-5-10 proposal suggested by the Undergraduate Academic Experience Task Force. After much discussion with the Northwestern community, we found that the foundational structure of the Northwestern quarter calendar continues to appeal to many faculty, students, and staff. Under the direction of President Schapiro and Provost Holloway, we are only considering changes within the quarter system at this time.
Are we still considering the 10-5-5-10 proposal suggested by the Undergraduate Academic Experience Task Force in 2016?
We are not still considering the 10-5-5-10 proposal suggested by the Undergraduate Academic Experience Task Force. After much discussion with the Northwestern community, we found that the foundational structure of the Northwestern quarter calendar continues to appeal to many faculty, students, and staff. Under the direction of President Schapiro and Provost Holloway, we are only considering changes within the quarter system at this time.
How long are quarters currently?
Currently, Fall quarter is ten weeks and two days, excluding exams, and Winter and Spring quarters are nine weeks and three or four days, excluding exams. Federal regulations require a minimum of 30 weeks in session during the academic year, which can include instruction and evaluation periods.
How long is the summer break and why?
Summer break is 3 months long. Many research grants require that faculty are available for research or other activities for the full three months.
What is the proposed change to spring break? When will it be implemented and why?
The change will add one day to spring break by making the first Monday of Spring Quarter a holiday and commencing classes on a Tuesday, which will result in one less day of class during the spring quarter and provide a 10-day break. This change will be implemented in Spring Quarter 2020. The purpose of this change is to help mitigate the long stretch of 23 weeks of winter and spring quarters from January through June, in order to decrease student stress.
The University Registrar and the Academic Calendar Advisory Group will also advise as to whether to implement a shortened exam schedule which would allow for a second day to be added to Spring Break by making the final Friday of Winter exam week a holiday. This would result in an 11-day break. No concrete recommendation has been made regarding this potential change.
Will Commencement take place earlier? When will the change be implemented and why?
Commencement will take place earlier, reducing or eliminating Senior Week. Several groups are meeting in the Fall 2018 and Winter 2019 to consider the impact of this new schedule and will make a recommendation for the year the change will take place and the days Commencement and convocations will be held. The change will take place in Spring 2020 at the earliest. The goal is to allow for greater participation in Commencement activities by faculty and students and to help facilitate earlier internship, job or fellowship start dates for students.
When will grades be due in quarter-based classes?
At this time there are no changes to when grades are due: They must still be submitted by 3pm CST the Monday after final exams. Depending on the recommended changes to Commencement, grading deadlines may be due slightly later in the future.
What flexible final examination arrangements are being considered and why?
Proposals for final exam flexibility include early in-person exams, online monitored or proctored exams, and remote proctored exams. Such would provide more flexibility on the administration of exams to address challenges stemming from the late end of Northwestern’s academic year and the lack of central processes for requesting accommodation. A coordinated and centrally administered process for declaring exam flexibility options, as well as systems to manage requests and to proctor exams would remove the burden of logistics from the faculty and students who opt to use them.
When will flexible final exam arrangements be implemented?
The Academic Calendar Advisory Committee with the University Registrar will survey faculty quarterly in the 2018-19 Academic Year regarding their interest in flexible final exam options. Based on those findings, the University will pilot various flexibility initiatives in the 2019-20 Academic year, in order to assess their effectiveness before fully implementing these options across the university.
Will I be required to offer early or remote exams?
No. Offering early or remote exams will occur only at the faculty member’s discretion within the context of the school in which they teach.
What if I do not administer a final examination but instead require a final paper, presentation, or other final assessment?
Not all faculty administer final exams, but instead many require a variety of final graded assessments such as final papers or presentations. Recommendations regarding optional flexible exam administration, such as remote or early exams, will take these differences into account, and faculty will not be required to offer the proposed flexible arrangements.
How do these changes affect my school examination requirements? Will the changes be in effect in all the schools?
Northwestern schools and curriculum or faculty committees are free to make their own policies regarding exams. Several schools currently have policies that prohibit early exams. They will not be required to change those policies, but are encouraged to consider them anew in light of broader exam flexibility discussions. Faculty are free to offer their students any flexibility options deemed appropriate by their school.
Will the flexible exam arrangements apply to undergraduate courses only, or to graduate classes as well?
Exam flexibility is primarily intended for undergraduate students at this time; however, graduate program and their students may choose to make use of flexibility options in the future and in special circumstances.
Fall Quarter Possibilities:
What possible changes to fall quarter are under consideration?
The Academic Calendar Advisory Group will advise the Provost on possible adjustments to the fall quarter calendar, which could include beginning classes one week earlier. The purpose of potential changes would be to allow students more time to return to class before fall recruiting season for jobs and fellowships and possibly end the quarter earlier to ease travel burdens. The Group will also examine possibilities for the creation of a December term (D-term) which would take place between Fall Quarter and Winter Break. No recommendations have been made yet on fall quarter structure, timing, and educational offerings.