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School Credit Transfer Procedures

If you are seeking major, minor, or distribution credit please follow the school’s study abroad credit transfer process.

Credit transfer process for:

Weinberg College of Arts & Sciences

  1. Verify that your study abroad credit has been posted on your NU transcript. You can access your unofficial transcript in CAESAR. Note that the Study Abroad Office generally will not receive your official study abroad transcript from your program until 1-4 months after the end of your program, and you must complete a program evaluation before your study abroad transcript will be forwarded to the Office of the Registrar.
  2. Meet with your Weinberg Adviser as soon as possible upon return. Your adviser will discuss the transition back to Northwestern, scheduling, and course planning for remaining quarters. In addition, your adviser will go over the credit transfer process with you.
  3. Obtain a copy of your study abroad transcript (a photocopy is sufficient), either from the Study Abroad Office or from your study abroad program.
  4. Elective Credit Only: If you only want elective credit from your courses abroad, you need not take further action. Eligible credits will post on your Northwestern record once the Registrar’s Office receives your study abroad transcript, and they will appear as Gen_Cred 1XX.
  5. To designate credits as something other than electives, complete the WCAS Petition for Credit from Study Abroad (pdf). Only complete the parts of the application to be filled out by students. You will need to turn in a copy of your study abroad transcript along with the completed form.
  6. Major/Minor Credit: If you are seeking credit towards your major, bring the petition, the transcript and supporting materials, including course descriptions and course syllabi, to a meeting with your major adviser. If you are seeking credit for courses in an additional major and/or a minor, you will also need to meet with your advisers in those departments. Your major/minor adviser(s) will complete the appropriate section of the form and sign it.
  7. Distribution Credit: Complete the appropriate section of the WCAS Petition. You will need to turn in a syllabus for the course you wish to substitute for a distribution requirement AND a paragraph explaining why you believe the course should count.
  8. When the form is complete and your general credits are posted on CAESAR, bring it and all required supporting materials to the Weinberg College Advising Office (1908 Sheridan Road). You do not need to schedule an appointment. A committee will review your petition and will convey decisions on attribution of credit to the Registrar.

School of Communication

If you only want general credit towards graduation, you do not have to do anything. If you hope to apply some of your study abroad credits towards requirements in the School of Communication, complete the following steps:

  1. Verify that your study abroad credit has been posted on your NU transcript. You can access your unofficial transcript in CAESAR. Note that the Study Abroad Office generally will not receive your official study abroad transcript from your program until 1-4 months after the end of your program, and you must complete a program evaluation before your study abroad transcript will be forwarded to the Office of the Registrar.
  2. Obtain a copy of your study abroad transcript (a photocopy is sufficient), either from the Study Abroad Office or from your study abroad program.
  3. Make an appointment with your academic advisor and provide your advisor with a copy of the course syllabus and your work for the course. Your advisor will then determine how the coursework will apply toward your degree requirements.
  4. If you wish to apply study abroad credits to a second major or minor within another school (e.g., WCAS), follow that school's credit transfer processes to have credits approved for that major or minor.

Bienen School of Music

  1. Verify that your study abroad credit has been posted on your NU transcript. You can access your unofficial transcript in CAESAR. Note that the Study Abroad Office generally will not receive your official study abroad transcript from your program until 1-4 months after the end of your program, and you must complete a program evaluation before your study abroad transcript will be forwarded to the Office of the Registrar.
  2. Obtain a copy of your study abroad transcript (a photocopy is sufficient), either from the Study Abroad Office or from your program. Bring the transcript, along with course descriptions and syllabi, to the Bienen School of Music Office of Student Affairs, MAB 110.
  3. Complete the Music Application for Credit for Non-Northwestern Courses (pdf) in consultation with the Assistant Dean. The Assistant Dean must approve all courses you wish to apply toward your degree requirements for the Bienen School of Music, including distribution courses. In order to be awarded applied lesson credit for study abroad, you must also have written approval from your Northwestern applied instructor.
  4. If you wish to apply study abroad credits to a second major or minor within another school (e.g., WCAS), follow that school's credit transfer processes to have credits approved for that major or minor.
  5. If you are a senior returning from study abroad and you have not yet petitioned to graduate, you must file your petition as soon as possible. The forms may be obtained in the Office of Student Affairs and, after completion, must be signed by the Assistant Dean. If you are completing a second major or minor in WCAS, you must also file a separate petition to graduate through that WCAS department.

School of Education & Social Policy

If you only want general credit towards graduation, you do not have to do anything. To apply study abroad coursework to your SESP degree requirements:

  1. Verify that your study abroad credit has been posted on your NU transcript. You can access your unofficial transcript in CAESAR. Note that the Study Abroad Office generally will not receive your official study abroad transcript from your program until 1-4 months after the end of your program, and you must complete a program evaluation before your study abroad transcript will be forwarded to the Office of the Registrar.
  2. Obtain a copy of your study abroad transcript (a photocopy is sufficient), either from the Study Abroad Office or from your study abroad program.
  3. Set up a meeting with your SESP advisor.
  4. Bring a copy of your transcript to the meeting. During the meeting, your advisor will make the final determination of how your study abroad coursework will apply toward your degree requirements.
  5. If you wish to apply study abroad credits to a second major or minor within another school (e.g., WCAS), follow that school's credit transfer processes to have credits approved for that major or minor.

Medill

  1. Verify that your study abroad credit has been posted on your NU transcript. You can access your unofficial transcript in CAESAR. Note that the Study Abroad Office generally will not receive your official study abroad transcript from your program until 1-4 months after the end of your program, and you must complete a program evaluation before your study abroad transcript will be forwarded to the Office of the Registrar.
  2. Obtain a copy of your study abroad transcript (a photocopy is sufficient), either from the Study Abroad Office or from your program.
  3. Complete the Application for Credit for Non-Northwestern Courses (pdf).
  4. Bring an application and a copy of your transcript, along with course descriptions and syllabi, to the Medill Office of Student Life in Fisk 100. All courses you wish to apply toward the BSJ degree requirements in the area of distribution, three-course social science concentration, or six-course WCAS elective concentration must be approved by a staff member in Medill’s Office of Student Life. Please note that students cannot receive journalism credit for any journalism-related course taken outside Medill.
  5. If you wish to apply study abroad credits to a second major or minor within another school (e.g., WCAS), follow that school's credit transfer processes to have credits approved for that major or minor.
  6. If you are a senior returning from study abroad and you have not yet petitioned to graduate, you must file your petition as soon as possible. Completed petitions must be signed by a staff member in the Office of Student Life and returned to the Medill Office of Student Life. If you are completing a second major or minor in WCAS, you must also file a separate petition to graduate through that WCAS department.

McCormick

Review the Transfer Credit Policy (pdf).

  1. Verify that your study abroad credit has been posted on your NU transcript. You can access your unofficial transcript in CAESAR. Note that the Study Abroad Office generally will not receive your official study abroad transcript from your program until 1-4 months after the end of your program, and you must complete a program evaluation before your study abroad transcript will be forwarded to the Office of the Registrar.
  2. Obtain a copy of your study abroad transcript (a photocopy is sufficient), either from the Study Abroad Office or from your program.
  3. Elective Credit Only: If you only want elective credit from your courses abroad, you need not take further action. The credits will post on your Northwestern record once the Registrar’s Office receives your study abroad transcript, and they will appear as GEN_CRED 1XX in the Unrestricted Elective section of your McCormick degree progress.
  4. To designate credits as something other than electives, complete the McCormick Curriculum Petition (pdf) if you did not do so prior to your departure. Course equivalence verification (via faculty signature) is only necessary for math, science, and engineering coursework. If you do need a faculty member’s signature, consult the “Course Work at Other Schools” list to see who to ask.
  5. To use credits towards your humanities theme requirement, you would also use the McCormick Curriculum Petition (pdf). List the course and the category (FAL/HSV/SBS) into which you think it would fall. You should also list the courses and the fact that they were taken abroad on your theme form. These courses will appear as GEN_CRED 1XX on your McCormick degree progress.
  6. If you wish to apply study abroad credits to a second major or minor within another school (e.g., WCAS), follow that school's credit transfer processes to have credits approved for that major or minor.
  7. If you are a senior returning from study abroad and you have not yet filed a degree application, you must do so as soon as possible. The form does not require any signatures and is available in Tech room L269 and online (pdf).

School of Continuing Studies

SCS study abroad returnees should meet with their Academic Counselor to discuss credit transfer.

Exceptions

Students who completed certain NU Programs do not need to follow the credit transfer process above, as their courses and grades appear on the Northwestern transcript. Learn more about these exceptions.