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Billing & Payments

When you study abroad, you will pay your program's costs, not Northwestern tuition. You will receive an invoice from Northwestern each quarter you are abroad, and your program sponsor may bill you directly for some charges.

Understanding Your Northwestern Invoice

Your Northwestern invoice will be issued on the regular quarterly schedule and is subject to the same University due dates:

NU Term Abroad Invoice Issued Payment Due
Fall Quarter August 10th September 1st
Winter Quarter December 10th January 1st
Spring Quarter March 10th April 1st
Summer Session May 10th/June 10th June 1st/July 1st

For affiliated programs, your NU invoice each quarter will include at least your study abroad program’s tuition. Some programs also have room, board, and other charges billed through NU, while other programs will invoice you directly for these charges. Specific charges will vary by program sponsor; view the Billing Arrangements chart for details.

For most affiliated programs and all unaffiliated programs, you will be charged the Northwestern Study Abroad Administrative Fee (SAAF) in addition to your program charges. Northwestern exchanges and most Northwestern-sponsored programs are exempt from the SAAF.

2014-2015 Study Abroad Charges

Your NU invoice each quarter will display the regular Northwestern tuition charge of $15,612, along with a Study Abroad Differential amount, increasing or decreasing your charges to make your NU invoice equal your study abroad program’s charges.

Abroad for one quarter:

  • If your program costs $19,000 for the quarter (higher than Northwestern tuition), you would see a Study Abroad Differential charge of $3,388 to increase your total charges to the cost of your study abroad program.
  • If your program costs $13,000 for the quarter (lower than Northwestern tuition), you would see a Study Abroad Differential credit to reduce your charges by $2,612.
  • You will be charged the one-quarter Study Abroad Administrative Fee ($2,500) during the quarter in which you are abroad.

Abroad for two quarters on one program (fall-winter or winter-spring):

  • Your total program costs will be split evenly between the two quarters you are abroad. For example, if your program’s total cost is $20,000, the amount on your Northwestern invoice would be $10,000 each quarter, and the study abroad differentials on your invoices would reflect this amount.
  • The Study Abroad Administrative Fee for two quarters is $2,500. You will be billed for half of the SAAF ($1,250) each quarter you are abroad.

Abroad for the full year (fall, winter, & spring):

  • Northwestern will bill you for one-third of your program’s full-year cost each quarter (fall, winter, and spring), and you will receive a differential charge or a differential credit on each invoice to equal one-third of your program’s cost. For example, if your program’s full year cost is $36,000, your NU invoice each quarter would be $12,000.
  • The full year Study Abroad Administrative Fee is $4,080. You will be billed for one-third of the SAAF ($1,360) each quarter.

Unaffiliated programs:

  • Northwestern will only bill you for the Study Abroad Administrative Fee for the term(s) you are abroad.
  • All other charges (including tuition, room/board, etc.) should be paid directly to your study abroad program sponsor or host university.

Summer 2014

Northwestern-Sponsored Summer Programs

Northwestern will bill you for your program's tuition or program fee, as well as the summer Study Abroad Administrative Fee (if applicable). Some programs will also bill additional charges through Northwestern, such as airfare. Check your program’s website for your program fee and billing arrangements.

If you have confirmed your intent to participate in summer study abroad and have been registered successfully, you will receive your Northwestern summer invoice on May 10th, and payment will be due on June 1st. If you confirm or are registered for your summer program after May 10th, you will receive your summer study abroad invoice on June 10th, and payment will be due on July 1st.

Your invoice will contain a charge for the regular NU summer tuition amount ($3,760 per credit unit), along with a Study Abroad Differential amount, increasing or decreasing your charges to make your invoice equal to the cost of your study abroad program.

  • If your program registers you for two credits, your invoice will display the NU tuition charge of $7,520 ($3,760 x 2). If your program actually costs $10,000, your invoice will also contain a differential charge of $2,480, increasing your total charges to the program fee.
  • If your program registers you for three credits, your invoice will display an NU tuition charge of $11,280 ($3,760 x 3). If the program only costs $8,000, your invoice will also contain a differential credit of $3,280, reducing your total charges to the cost of the program.
  • The Study Abroad Administrative Fee for summer 2014 is $850.

Additional Charges:

  • GESI: Your May 10th invoice will only reflect your program fee, and this payment will be due on June 1st. You will receive a second invoice on June 10th for your program airfare; payment will be due July 1st.
  • BU Padua: Your NU invoice will reflect the BU program fee, which includes tuition, room, and board.
  • IES Arles: Northwestern will only invoice you for the program's tuition. You will receive a separate invoice from IES for additional charges such as housing and insurance.
  • For all other NU-sponsored summer programs, your May 10th NU invoice will reflect your program fee, which may include tuition, housing, and other expenses. Visit your program page for details.

Non-Northwestern Summer Programs

Northwestern will only bill you for the Study Abroad Administrative Fee ($850).  This charge will appear on your May 10th invoice, and payment will be due on June 1st. Your study abroad program sponsor will bill you directly for all other program fees.

Program Sponsor Invoices

Depending on your program sponsor's billing arrangements, you may receive an invoice directly from your program for charges such as housing, insurance, supplementary course fees, or other charges. Generally, it is your responsibility to pay these charges. If you have any questions about an invoice you have received from your program sponsor or believe you may have received an invoice in error, please contact Krista Buda Bethel, Assistant Director of Study Abroad Financial Services, for clarification or further instructions.

Financial aid recipients may be able to use Northwestern financial aid and/or loans toward the payment of program charges.

REFUND POLICIES

Northwestern-Sponsored Programs: Refund policies are available on the Withdrawal Policies for Northwestern-Sponsored Programs web page.

Affiliated, approved unaffiliated programs, and approved Non-NU Summer programs: As indicated in the NU Study Abroad Application's Student Agreement, all fees besides the Northwestern Study Abroad Administrative Fee are set by the program and students are bound by the program's billing, withdrawal and refund policies.  If a student withdraws or is dismissed from the program, refunds of tuition, program fees and deposits will be made according to the policies of the program and not according to the Northwestern-Sponsored Programs refund policies or the standard Northwestern refund policy applied on campus.  If Northwestern suspends student participation on a program due to health or safety concerns, Northwestern will make reasonable efforts to obtain refunds for recoverable program costs to the participants but cannot guarantee any refunds.  Unrecoverable program expenses (e.g. pre-paid tuition, airline deposits, pre-paid excursion expenses, housing fees or reservation deposits) generally cannot be refunded.