Building vs. Departmental Charges

Billings for Facilities Management services can be broken down into two categories: Building Charges or Departmental Charges.

Building charges are the maintenance and repairs of a building's infrastructure (i.e., mechanical, electrical, and plumbing systems), the exterior envelope of the building, and all attached components within the building (i.e., flooring, carpeting). These repairs are necessary to keep the building operating efficiently and safely. Certain items such as painting, carpet and tile replacement, and window air conditioner replacement are performed on established cycles. All expenses related to this work are billed to the maintenance and operating budgets that have been established for each building. Examples of building charges would be:

  • Toilets, sinks and water fountain repair
  • Temperature regulation (hot or cold)
  • Fire safety system repairs (smoke detectors, fire alarms and toxic gas monitoring systems)
  • Electrical outlet and lighting repairs
  • Locks and door closers repair
  • Trash pick-up and vacuuming
  • Damaged floor and ceiling tiles
  • Repair to built-in cold rooms and lab ancillary equipment
  • Maintenance and replacement of existing window air conditioners
  • Repairs to shades, blinds and drapes
  • Fire extinguisher maintenance

Departmental charges are the maintenance and repairs of departmentally owned equipment and furniture, as well as all renovations requested within departmental spaces. All expenses related to this type of work are the responsibility of the requesting department and will require a valid chartstring to be submitted when the request is made. Examples of departmental charges are:

  • Key duplication
  • Renovation of lab/office space
  • Repairs to unattached furniture
  • Installation of new window air conditioners
  • Stand alone access system maintenance and installation
  • Disposal of large, unwanted items
  • Repairs to kitchen equipment
  • Installation of wall shelving
  • Off cycle painting or flooring replacement
  • Off cycle window and carpet/floor cleaning
  • Meeting space set-ups
  • Enhancements or changes to existing building infrastructure that support changes in the department's space program.