Bursar's Office

The Bursar is the primary cash handling agent for the University, and is responsible for the acceptance, processing, and bank deposits of all University funds, and for the monitoring of bank and internal accounts related to these funds and transactions. The Bursar's office on each campus also cashes checks, distributes temporary payroll checks, provides notary public service for educational and University related items.

I need to make a deposit, how do I get supplies?
Departments that process 2 or more deposits per month will be provided with a set of supplies including bank bags, endorsement stamp and 200 bank deposit tickets. If you have not yet been setup as a depositing location, please fill out a Department Profile Survey.

My department deposits for multiple programs, do I need multiple sets of supplies?
No. The deposit supplies do not contain any accounting information. Account distribution information is provided on the CRT. Any fund, department, project or account can be credited from any deposit ticket. Deposit "locations" are used to identify a department in case a CRT is not committed for a deposit.

Why do I have to make 2 deposits per month to get my own supplies?
The smallest batch of supplies that can be provided will allow for 200 deposits. At 2 deposits per month, it will take a department 8 years to exhaust their supply. Less frequent deposits would take even longer to use the supplies.

I don't make very many deposits and don't have my own supplies, so how do I deposits?
When possible, infrequent depositors should try to work with other areas in their schools to combine deposits. Your dean's office may be set up to help you make your deposit. If necessary, the Bursar's Office can provide a deposit ticket and bag to process individual deposits.

How much do these supplies cost?
In most cases, the cost of deposit supplies will be absorbed centrally.

What do I do when I run out of supplies?
Bags are always available from the Bursar's Office; just ask for more at the window. Deposit tickets are custom printed for each location and must be requested 2 weeks in advance.

Oops, I already ran out of deposit tickets, what do I do now?
You may obtain individual temporary deposit tickets from the Bursar's Office until your replacement tickets arrive.

What else should I know?
The Bursar's Office will always be available to assist departments who need supplies or have trouble with the deposit system!

As announced in the Project Café Cash Handling transition sessions, the Northwestern University Card Sale process will be substantially changing in preparation for the new financial system. As of May 31st , 2008, the Bursar's Offices will no longer process Card Sales. Refunds for Card Sales will no longer be processed by the Bursar's Offices as of August 1st , 2008.

Departments may still collect funds using the Card Sale forms after the cut-off dates; however, all funds collected from sales will need to be processed as a department deposit on an NUR (or the new CRT after November 26, 2008.)

Please consult the updated Northwestern University Cash Handling Policy and Procedure Manual for further details or read the announcement.

The full Cash Handling Policy & Procedures is available at:
http://www.northwestern.edu/bursar/docs/cashmenu.html

Any check not drawn on a U.S. bank or which does not have a U.S. clearing bank listed on it is considered a foreign check even if the check is payable in U.S. funds. Note, the Bank requires that foreign checks must be in excess of one hundred fifty U.S. Dollars ($150.00), or the equivalent currency, before they will accept them for conversion processing.

Any departments accepting checks should have a statement in all publications (paper and electronic) to the effect:

“We only accept checks drawn on a U.S. bank and payable in U.S. funds.”

Locations and Hours:

Evanston Campus Bursar's Office
619 Clark Street, 1st Floor Evanston, IL 60208
Evanston Campus
(847) 491-5343
Fax: (847) 491-4988
8:30 a.m. - 4:00 p.m., Monday - Friday

Chicago Campus Bursar's Office
Abbott Hall, Room 130
710 N Lake Shore Drive Chicago, IL 60611
Chicago Campus
(312) 503-8525
Fax: (312) 503-1077
9:00 a.m. - 4:00 p.m., Monday - Friday