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Northwestern Exchange Programs

This page outlines some of the billing and financial arrangements for Northwestern exchange programs, and is intended as a guide to help you navigate the financial aspects of your study abroad process. You should always refer to your published program materials and requirements for the most current information and instructions.

Feel free to contact Krista Bethel if you have any questions not addressed in the sections below.

  • Deposit

    Northwestern students admitted to exchange programs are not required to pay a confirmation deposit, but will be charged a cancellation fee for withdrawing from the program after confirming.

  • Program Fee

    Students participating in exchange programs will be charged a program fee equivalent to the NU tuition rate for 1 quarter for fall programs; 1.5 quarters for fall-winter or winter-spring programs; and 3 quarters for full-year programs.

    The program fee includes tuition and GeoBlue health insurance, but it does not include additional program-related costs, such as housing, meals, or airfare. Refer to your program materials for exact costs and other estimated expenses abroad.

  • Student Visa Financial Certification

    In order to obtain your student visa, you may need to provide documentation that you will be supported financially for the duration of your time abroad. This may require bank statements from your parents and/or a financial aid award letter; review your visa application instructions carefully to be sure you are providing the appropriate documentation, and contact IPD for assistance.

    If you primarily fund your education through financial aid and/or loans, you may contact Krista Bethel in the financial aid office to request a letter of financial support.

  • IPD Scholarships

    NU students are encouraged to pursue outside scholarships for study abroad, including those offered by the IPD office. Students awarded IPD scholarships will see these awards credited on their NU invoice.

    Contact IPD directly with any questions about applications, requirements, or deadlines.

  • NU Invoice

    Your Northwestern invoice will be issued through CAESAR on the regular quarterly schedule, and will include your program fee. You will not be billed for on-campus student fees, and exchange programs are exempt from the study abroad administrative fee.

    It is your responsibility to pay directly for all other charges abroad, such as your housing.  You can find additional information about charges billed by NU and estimated additional expenses on your IPD program page.

    If you receive financial aid and/or loans from Northwestern, these funds will continue to apply directly to your NU account.

    If you are enrolled in the Northwestern 9PAY payment plan, you may still use 9PAY for your NU-billed study abroad expenses, but the amount you owe each month may be different. Contact Krista Bethel just before your study abroad term for a billing estimate to calculate your 9PAY payments.

  • Withdrawal & Refund Policies
    If you withdraw or are dismissed from an exchange program after submitting your Program Confirmation form, you are subject to the Withdrawal & Refund Policies for Northwestern-Sponsored Programs.