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Vendor File Management will post updates to existing policy and procedure, training, etc. on this webpage as changes occur in supplier maintenance and processing.  If you have any questions, please contact Vendor File Management at the numbers listed below.

Independent Contractor Questionnaire - Effective 1/1/2015

The advent of the Affordable Care Act has meant changes to the way in which Human Resources and Vendor File Management/Accounts Payable process requests to pay individuals.  Effective 1/1/2015 the process of engaging individuals will require the completion of the Request for Payment to an Individual form, also known as the Independent Contractor Questionnaire (ICQ) and an evaluation by HR to determine whether an individual is an independent contractor or whether an employer-employee relationship exists.

Based upon the HR review and status determination, you will be instructed to hire or process the payment request through Payroll or make a vendor code request through Vendor File Management and payment through Accounts Payable.  The ICQ that has been reviewed and signed by HR must be attached to all supplier code requests for independent contractors effective 1/1/2015.

See myHR Announcement “Payroll Paperwork Updates for the Affordable Care Act” sent January 12, 2015 and subsequent communications “Independent Contractor Questionnaire Process Update and Training” via the Financial Operations Listserv on February 11, 2015.


General Vendor File Management
Phone: 847-491-4707