Graduate Housing Move Out

All Spring 2020 Graduate Housing contracts expire on Tuesday, June 16, 2020. Residents must vacate by this date or face improper check-out fees. Students wishing to request a later check out date can submit a Late Stay Request for consideration. Late stay requests must be submitted by 5:00 p.m. on Friday, June 5, 2020. 

The check-out process has three steps:

  1. Complete the move out checklist
  2. Vacate your unit
  3. Check out online and turn in your key(s)

When you are ready to move out, please do the following:

  • Pack/remove your belongings
  • Clean your room/suite/apartment
  • Dispose of waste/recycling in proper receptacles
  • Ensure all furniture allocated to the room is present
  • Close/latch windows and close window coverings
  • Set thermostat to 72°F (22°C)
  • Double check room/suite/apartment
  • Turn out lights and lock the door
  • Return your assigned keys and any temp keys to your desk. Engelhart & McManus residents should secure keys in their mailbox if the desk is closed. Garrett Place residents should brings keys to the Engelhart Desk. 
  • Pick up any remaining mail/packages
  • Submit Self Check-Out Form 
    • Check-out after you remove your belongings, and clean your space 
    • As part of the Self Check-Out Form, verify/update your mailing address with the University after check-out
    • Each contract holder must submit this form to complete their check-out.

What to Expect as you Check-Out / Damages

  • Students must completely clean and empty apartments, including storage units where applicable, before they return their keys to the area desk.
  • Students who fail to return keys at the time of check-out will be charged $196 for a lock change.
  • Residential Services staff will review the room condition and may assess charges to restore the room to its original condition. Charges will be equally split among apartment residents as appropriate. If a student wishes to take full responsibility for a damage charge, they should email a short statement to their Residence Director from their Northwestern student email account. Public area damages, including trash or other items left in hallways, will be charged to the residents who live in the area. Students who receive damage charges will be notified by email. An appeal process will be outlined in that email.
  • Students who do not check out may be charged a $50 improper checkout fee.
  • Students who do not check out by June 16, 2020, and do not have an approved extension, will be assessed a $100 late checkout fee.

Garbage & Recycling

Northwestern is committed to taking appropriate steps to minimize our impact on the natural environment. To help in this effort, learn more about recycling options. Extra dumpsters will also be placed throughout campus near the end of the quarter. View the Move Out Dumpster map to see where extra dumpsters will be located during move-out.


  • When you move out of the building, please update your address in CAESAR in order to assure that your first class mail get to you in a timely manner.
  • If no mail forwarding address is provided, all USPS first class mail will be returned to sender. Any mail received one month after your move-out date will be automatically returned to sender.
  • First class mail does not include bulk mail, periodicals (newspapers, magazines, etc.) or items from private carriers (UPS, FedEx, etc.). Make sure to update your address information with banks, periodicals, and online shipping orders to continue receiving mail after you move. 

Other Information

  • Please remember that NU parking policies remain in effect during move out periods. Please observe all signage and policies. Most lots require permits from 8:00 a.m. to 4:00 p.m. on weekdays. Some spaces are reserved 24 hours, and others have parking meters. Do not park in fire lanes while moving out.
  • Northwestern University is not currently requiring the use of parking permits. Please park near your building in a responsible manner - avoid parking in fire lanes, no parking zones, traffic lanes, loading docks, or reserved spaces. 
  • Please watch your email, the residence hall TVs, and bulletin boards for additional information about closing.


Please contact your area desk.