E-Verify and Electronic I-9

Electronic I-9s and E-Verify

Form I-9 has been required of new employees since 1986 and must be completed within 3 days of employment. E-Verify is an Internet-based system operated by the Department of Homeland Security (DHS) and the United States Citizenship and Immigration Services (USCIS) that allows employers to verify the employment eligibility of their employees, regardless of citizenship.  Based on the information provided by the employee on his or her Form I-9, E-Verify checks this information electronically against records contained in DHS and Social Security Administration (SSA) databases.

Electronic I-9s and E-Verify is available at https://northwestern.i9servicecenter.com/Login.aspx

Northwestern's Participation in the E-Verify Program

Northwestern enrolled in the E-Verify program to comply with the federal contractor regulation. Northwestern University is a research institution and non-compliance with this program could result in suspending or debarring of federal contracts. Northwestern began using E-Verify and electronic I-9s on January 26, 2010. As of that date, paper I-9s are no longer accepted by the university for any new hires.

Completion of I-9s at Hire and Rehire

All employees must complete section 1 of Form I-9 online by the first date of employment. They must also be able to provide acceptable documentation to a University representative with access to our I-9 Service Center to complete section 2 by the third date of employment. Training guides with step by step instructions for new employees, remote hires, and section 2 processors are available.

US citizens and permanent residents who are rehired will need to complete a new I-9 if the hire date listed on their previous I-9 is older than 3 years ago. Also, permanent residents will need to if their previous I-9 referenced their "A" number in section 2. Nonresidents will always need to complete a new I-9. Seasonal employees who have a reasonable expectation to return on a cyclical basis to the same position do not need to complete a new I-9 upon return. A training guide for processing section 3 for rehires is available with more information.