Kronos: Documentation and Forms

See below for documents and forms; note that there may be different versions for some procedures depending on whether you access Kronos using the regular "Java" link or the "Non-Java/Mac" link.

Employee Instructions for Time/Leave Entry

Biweekly Staff & Temporary Employees:

Exempt Staff & Librarians:

Manager Approval Instructions

Reviewing/Approving Biweekly Time:

Reviewing/Approving Exempt Leave:

Maintaining Kronos Approvers (requires access to myHR Administration):

Employees with Part-Time and Flexible Schedules

Employees who work part-time or work full-time with a flex schedule must submit their schedule to HR. This ensures that Kronos accruately records time off without over- or under-charging your available leave.

Note: Full-time employees who work a standard five day work week (Mon-Fri) with the same number of hours each day (i.e. 7.5 or 8) do not need to submit this form, regardless of daily start and end times.

Reporting Exempt Staff Leave for Prior Years

Every year on September 1st, Exempt staff vacation is rolled over from the prior year according to the HR Vacation Policy. Employees who do not submit their leave time by the appropriate deadline will not have their vacation balance carried over into the new year.  To have your balance corrected, you must complete and submit a Vacation Verification Form:

Other Resources