Kronos: Documentation and Forms

See below for documents and forms; note that there may be different versions for some procedures depending on whether you access Kronos using the regular "Java" link or the "Non-Java/Mac" link.

Employee Instructions for Time/Leave Entry

Biweekly Staff & Temporary Employees:

Exempt Staff & Librarians:


Manager Approval Instructions

Reviewing/Approving Biweekly Time:

Reviewing/Approving Exempt Leave:

Maintaining Kronos Approvers (requires access to myHR Administration):


Employees with Part-Time and Flexible Schedules

Employees who work part-time or work full-time with a flex schedule must submit their schedule to HR. This ensures that Kronos accurately records time off without over- or under-charging your available leave.

Note: Full-time employees who work a standard five day work week (Mon-Fri) with the same number of hours each day (i.e. 7.5 or 8) do not need to submit this form, regardless of daily start and end times.


Reporting Exempt Staff Leave for Prior Years

Monthly time records for exempt (salaried) employees must be reviewed and approved by the employee and the supervisor in Kronos no later than the 12th of the following month.  If the time record has been closed by the Payroll Office, but updates to the record are needed, the employee and supervisor must complete the Exempt Historical Edit Request Form.  This completed form must be sent to payroll-time@northwestern.edu.  Upon receipt of the completed Exempt Historical Edit Request Form, the Timekeeping Support team will update the employee’s time record accordingly. 

Exempt Time Card Edit Request Form

Other Resources