Employee Reduced Tuition Benefits

Summary Plan Description PDF Document
Educational Assistance FAQs PDF Document

Employee Eligibility

This benefit is available for full-time, benefits-eligible faculty and staff at the University. No service years are required.

Allowable Expenses

This benefit is for undergraduate and graduate level courses taken at Northwestern University and billed through CAESAR. The benefit is limited to tuition only. A list of some eligible Northwestern programs can be found here.

Annual Benefit Amount

The benefit covers 90% of tuition up to $12,000 per calendar year. Total maximum of all Employee Education Assistance benefits is $12,000/calendar year, whereby any amount over $5,250 is considered taxable income.

Taxation

All Employee Tuition Benefits above $5,250 received per calendar year must be taxed as non-cash compensation and added to an employee's taxable wages. For example, if your tuition benefits for the spring quarter are $4,000 and you receive an additional $2,000 in assistance in the summer quarter, the $750 ($6,000-$5,250 = $750) would be taxed evenly between your uJuly-September paychecks. Additional information can be found on the IRS website.

There are two calculators to help estimate your additional taxes and your Net (take-home) pay when using the Employee Reduced Tuition benefits.

Application Procedure

  1. Requires an application each calendar year.
  2. By submitting an application, you are agreeing to the following statement: I certify that the information provided is correct.  I agree to comply with the provisions of the Northwestern Educational Benefits plan as described in the plan document.  I agree to pay, at the latest, by the due date on my student account for all tuition, fees and other related educational costs that are not covered by this benefit plan. I acknowledge that all applicable taxes will be taken from my paycheck(s), in accordance with IRS regulations. (For student account questions, contact Student Finance. For questions about taxation, contact Payroll.)
  3. Employees must submit an online application each calendar year using Plan ID: "ER - Employee Reduced" and providing the following information:
    1. Your student ID - generally your employee ID (7-digit number on your WildCARD).
    2. Grade Level - undergraduate: freshman through senior; graduate: post-grad,
    3. Northwestern School, and,
    4. Program of study.

Satellite Offices

Eligibility

  • Full-time, benefits-eligible status employees. No prior service required.
  • Customary work place is located more than 200 miles from Chicago.

Benefit

  • Eligible for Employee Reduced Tuition benefits at institutions other than Northwestern University.
  • Apply after each term online via myHR Self Service using Plan ID: "ERS - Employee Reduced Satellite" and providing the following information:
    • Your student ID - from your school of study,
    • Grade Level - undergraduate: freshman through senior; graduate: post-grad,
    • Grade report,
    • Itemized Bill, and,
    • Proof of Full Payment.
  • Upon approval of the application, the University will issue the benefit directly to the employee.
  • The amount of the benefit granted will not exceed the amount of the corresponding benefit applied to Northwestern University tuition.

Tuition Reimbursement Applications