Office of Human Resources                                                       January 2013



 Your Source for University Human Resources News and Information


Click the image above to hear a special message from Northwestern Basketball


Hey Wildcats, Northwestern Basketball season has arrived! The 'Cats are coming off their fourth consecutive postseason appearance and return All-Big Ten performer Drew Crawford and three other starters to coach Bill Carmody's team. Faculty-Staff season tickets can be purchased for just $222, which is 55% off of single-game pricing.


Join fellow Wildcats fans to watch Chicago's Big Ten Team at Welsh-Ryan Arena. Call 888-GO-PURPLE or click here for more ticket information. To view the full schedule, click here.

Go 'Cats!


2013 Northwestern Football

New 2013 season ticket packages for Northwestern University football go on sale Tuesday, January 1st and will be available online at or via phone at 888-GO-PURPLE (467-8775). Northwestern Faculty and Staff can save over 40% off single-game prices for the Wildcats seven home dates at Ryan Field.



Sept. 7 vs. Syracuse

Sept. 14 vs. Western Michigan

Sept. 21 vs. Maine

Oct. 5 vs. Ohio State

Oct. 19 vs. Minnesota

Nov. 16 vs. Michigan

Nov. 23 vs. Michigan State



Inside This Issue
Upcoming Events
Learning and Organization Development
Work/Life Resources
Service Recognition
Quick Links
Upcoming Events

Northwestern University Employee Tuition Benefits Online Information Session


Northwestern University School of Continuing Studies (SCS) and the Northwestern Human Resources Benefits Division will host an online Information Session for benefits eligible NU employees on Thursday, January 24.


This online session will explain how to take advantage of your employee tuition benefits through the part-time, evening, and weekend undergraduate, graduate, post-baccalaureate and professional development programs available through the School of Continuing Studies.


Academic, admissions and student services representatives from SCS and the Human Resources Benefits Division will be available to answer your questions.


Online Information Session

Thursday, January 24, 2012



Reservations are required. Instructions on how to join the online Information Session will be provided after registration in a confirmation email. Click here to register online.


Weight Watchers @ Work


Weight Watchers can help make your New Year's Resolutions a Reality! Join us for a FREE salad bar buffet lunch on Thursday, January 10 from 12:30-1 p.m. in 3.226 Searle Hall (633 Emerson Street, Floor 3, room 226, Evanston Campus).  You'll have a chance to meet the weekly WW @ NU group and learn about the program.  For more information, contact Tamara Rosner at or 1-2210.

Conflict of Interest

Save the Date for January Conflict of Interest (COI) Educational Sessions


Please join us in January to hear about important research-related COI policy and system updates!  The sessions will cover:

  • New travel disclosure threshold
  • How Investigators can assign administrators proxy access for COI disclosures
  • How assigned proxies can view and enter COI information
  • Reiteration of key COI policy and process issues 
  • Q & A

 Investigators and research administrators are encouraged to attend!


Evanston campus:

Evanston campus:

Tuesday, January 15th

Noon - 1 p.m. 

Transportation Center - Chambers Hall:
Ruan Conference Center

Tuesday, January 22nd

Noon - 1 p.m.

Robert H. Lurie Comprehensive Cancer Center: Hughes Auditorium


Please contact Northwestern's Conflict of Interest Office (NUCOI) at or 847.467.4515 if you have questions or would like additional information.  


Your Benefits for 2013


The Benefits Division is happy to announce that Open Enrollment has successfully come to a close! Print a copy of your confirmation statement for your records.



  1. Log on to Self Service at with your netid and password from any computer with internet access.
  2. Select Self Service, Benefits, Open Enrollment from the left-hand menu.
  3. Click the View or Print Confirmation Statement link and print the information for your records.
  4. Review your confirmation statement for accuracy and contact the Benefits Division with concerns.

**Important - Elections requiring evidence of insurability (EOI) including life insurance increases will NOT be reflected in the confirmation statement until the approval notice is received and processed by the Benefits Division.

Other important reminders:

  • As a reminder, your PayFlex card for your flexible spending account (FSA) and health savings account (HSA) will remain active until the expiration date listed on the card. Please hold onto it for next year.
  • New enrollees in the health savings account (HSA) will NOT receive a PayFlex card until they activate their account online at
  • All members should have received a new card for Dearborn National Dental PPO in mid-December.  
  • The deadline for filing 2012 flexible spending account claims is March 31, 2013. Healthcare and limited use flexible spending account expenses must be incurred by March 15, 2013. Dependent care flexible spending account expenses must be incurred by December 31, 2012.
  • If you or your dependents are taking courses at NU, please complete the 2013 employee or dependent reduced tuition application. Please submit completed forms to the Benefits Division: 

Maintaining the Highest Standards of Conduct


As Members of the Northwestern University community, it is our responsibility to conduct our activities with the highest standards of conduct in mind. This requires our personal commitment to becoming familiar and complying with relevant University policies and to following laws and regulations. The University's Standards for Business Conduct provides a framework for administering University resources and establishes guidelines for appropriate standards of behavior.


No set of policies can address every decision or transaction we will face in our daily University activities. If you have a question about the right course of action, there are several resources available for you to consult. You can review the Standards for Business Conduct and other relevant University policies at You may also contact your supervisor or other knowledgeable University officials with whom to consult by visiting Finally, you may report your question or concern to EthicsPoint�, Northwestern University's hotline, at or 866-294-3545. 




New Year, New Location for Evanston Staffing & Compensation


The Staffing and Compensation teams in Evanston have moved to a new location. Staffing Consultants and Compensation Analysts on the Evanston campus are now located at 1801 Maple Avenue on the 6th floor (suite #6112). We are always available to you by phone and email, but should you need to visit us in person please make note of our new address.


Update Your Address for W2 Mailing


Please take a moment to log into FASIS Self Service and ensure that your Home and Department mailing addresses are correct.  These addresses will be used for delivery of printed 2012 W2 Forms. If you have opted to receive your W2 electronically (see below), printed copies will not be mailed.  If you manage temps or work-study students, please ensure that their addresses are reviewed as well. W2s for regular active employees will be sent to the departmental location address; those for temps, work-study students, and separated employees will be sent to their last known home address on file.


Electronic Option for 2012 W-2 Tax Form


By January 31, 2013 you will receive your 2012 W-2 Tax Form.  This year, you have the option to view and print your W-2 Form electronically within FASIS Self Service. To take advantage of this benefit, you will need to sign into Self Service and consent to receive your form electronically before January 16, 2013.  Please note that even if you opted-in last year, you must opt in again this year to continue receiving an Electronic W-2.  Unless you opt-in, you will receive a paper W-2 Form at your work address (active regular employees) or your home address (temporary, terminated employees, or employees on a leave of absence).  For more information and detailed instructions for opting in to the Electronic W-2, click here.


Changes to Your W-2 Tax Form


Beginning with tax year 2012, employers are required to report the cost of group health insurance coverage provided to an employee on the W-2 Tax Form in Box 12DD.  The amount represents the total cost, both employee and employer components of University sponsored health coverage and is informational only.   For a detailed explanation of all boxes and codes on the W-2 Tax Form, please click here.

Learning & Organization Development

The Northwestern University Learning & Organization Development (L&OD) team collaborates with faculty and staff who want to develop their talent and advance their workplace outcomes, processes and engagement. L&OD provides consulting, coaching, workshops, retreats and tools for individuals, groups and organizations.


Improve Presentations & Public Speaking in One-Day Workshop


Looking to hone your public speaking skills this New Year in a supportive and relaxed environment? Consider enrolling in an upcoming session of the Effective Presentation Skills workshop.


Whether public speaking is a major or occasional part of your work, this workshop will give you the tools to maintain an organized presentation atmosphere and deliver your content persuasively.


Throughout the class, you will work on your own real-life presentation. This workshop uses video-recorded exercises and private video review to help you identify and develop skills you need to succeed.


You'll learn how to:   

  •          Manage nervousness and control racing thoughts
  •          Engage listeners in a comfortable, flexible, conversational process
  •          Be clear and concise
  •          Use visual aids effectively
  •          Think on your feet

Effective Presentation Skills

January 22 in Chicago

February 14 in Evanston

9a.m. - 4 p.m.




L&OD offers a variety of workshops and additional opportunities to help improve workplace performance. Check them out!

Follow our Twitter feed to get L&OD's best picks of upcoming events and learning resources.

Questions? Comments? Contact the L&OD team at or 847-467-5081.

Work/Life Resources

Striving for a Healthy Balance:

The Northwestern University Office of Work/Life Resources provides programs, services and consultation to enable staff and faculty to effectively balance the competing demands of work and home.


Child Care and Summer Camp Expo


Tuesday, January 29: Noon - 1:30 p.m., The Norris Center, Northwestern Room

TBD: Wednesday, January 30: 12:30 - 1:30 p.m., The Lurie Center Gray Room.     

Thinking about child care for the coming summer? At the Child Care and Summer Camp Expo, you will have the opportunity to meet with child care providers and learn about a variety of summer camps and activities offered in your area. Come explore an array of opportunities that may interest your child and fit with your family schedule this summer. Information about Northwestern's resource and referral program and back up care opportunities will be available, in addition to a number of specialty summer camps. To register, please contact Phyllis Ellis at 7-1460.  

Workshop: Post-Holiday Stress

Thursday, January 17: Noon - 1 p.m., The Norris Center, Chicago Room - 103

Tuesday, January 15: Noon - 1 p.m., The Lurie Center, Gray Room


In theory, the holiday season is a chance to relax, recuperate and celebrate with the people you love.  In reality, however, the holidays carry a lot of stress for many people, and the return to real life afterwards can be even more stressful.  When the holidays come to an end, we face short days and long nights, and potential feelings of sadness, stress and anxiety. Join us for a one-hour seminar that will share information on how to best manage the period after the holidays to reduce stress, begin the new year in a healthy way and move closer to an optimum life. To register, contact Phyllis Ellis at 7-1460


On-Going Programs - New Participants Are Welcome!   


Elder Caregiving Support Group


If you are a caregiver for a relative or close friend, you may want to consider joining this group. These monthly brown bag sessions provide an opportunity to exchange information about care-related issues, such as legal, financial and medical questions. For further information, contact Phyllis Ellis or 7-1460.    


Work/Life Balance Discussion Group    


Tuesday, May 29th at noon in Norris Center, Alumni Room. For those who are looking for more balance in their work and personal lives. This group meets monthly during the lunch hour. For further information, contact Phyllis Ellis or 7-1460.

Service Recognition

How to Nominate a Staff Member for NU Employee of the Year Awards 


The Office of Human Resources is accepting nominations for the NU Employee of the Year awards. The Employee of the Year awards recognize seven staff members across the University, including Qatar, as finalists for their outstanding contributions. From the seven finalists, one will be announced as the Employee of the Year winner at the annual Staff Service Recognition Luncheon.


All staff members who have been employed at least three years, are in good standing, and have not previously been named Employee of the Year are eligible. Finalists from past years are eligible.


Nominations are due by Friday, February 15, 2013.


Additional information, instructions and the nomination form are available at:


If you have questions, please e-mail Maudell Gaines at or call (847) 491-7509.