Graduate Student Travel Policies
Graduate students traveling internationally under university-sponsorship or support must abide by the health and safety requirements below. Additional steps apply if visiting a country with an overall U.S. Department of State (DOS) Travel Advisory Level 3 or Level 4.
- Review the definition of Northwestern-affiliated graduate student travel [coming soon].
Note – Feinberg School of Medicine students and McGaw residents fall under different travel requirements, contact email@example.com.
Disclose your Northwestern-affiliated travel
Email the following to OGSS’s Jonathon Zinger, who will monitor your travel destinations and reach out during your trip with useful security tips or to check-in if a serious incident, such as an act of terror or a natural disaster, has occurred in your vicinity.
- Name and department/school or unit
- travel dates and destination(s) - city/country
- overseas contact information (email and phone number)
- the name of your faculty supervisor
Submit your travel details via Qualtrics [coming summer quarter 2018].
Obtain Northwestern's GeoBlue health insurance (or obtain an exception from OGSS, but note that the AETNA/On-call plan does not provide comprehensive coverage for long-term international travel). Graduate students traveling with a Northwestern-sponsored group should check with their group sponsor, as sometime the department will enroll all travelers at once.
Preparing for Global Risks
Review our Prezi Presentation, “International Risk Management for Graduate Students" and download the "Pre-Departure Health & Safety Checklist."
- Provide a written description of your proposed travel activities, including faculty or staff approval, as well as your flight itinerary and accommodations bookings, to the primary department or unit sponsoring your travel.
- Obtain appropriate signatures for Graduate Student Travel Release and submit to firstname.lastname@example.org.
Requirements for international students and scholars
International students and scholars must comply with all overseas travel requirements outlined by the International Office, or risk facing detention by the Department of Homeland Security Customs and Border Patrol (CBP) officials upon return to the U.S. The Office of Global Safety and Security (OGSS) has no authority over the CBP and cannot intervene on a traveler’s behalf.