Make a Reservation

Reservations will only be accepted for travel in the continental United States and Canada. Supplied vehicles may only be driven on paved primary and secondary roadways. The Motor Pool does not supply vehicles for off-road use.

To make a reservation, use one of the following three methods:



Before Making Reservations

Have the following information ready:

Note: Schools or departments wishing to authorize specific students or employees to make Motor Pool reservations should submit a letter written on department letterhead including:

Please send this letter to:

Motor Pool
2020 Ridge Ave., 2nd floor Suite 200
Customer Service
Evanston, IL 60208

Note: Weekend reservations

Vehicles picked up between 4:00 pm and the close of business 5:00 pm on Friday:

After Making Reservations


You will receive a confirmation for online and faxed reservations within one business day. If you do not receive a confirmation, call the Motor Pool at (847) 491- 5201 (Evanston) or (312) 503-8000 (Chicago). Do not resend the reservation.

Upon receipt of confirmation, verify the rental information. If changes are needed, please contact the Motor Pool.

You may be asked to complete and submit a Driver's License Verification Form (pdf).


Vehicle reservations must be canceled at least one business day prior to vehicle pick up.

Make sure you receive a cancellation number as confirmation.