Vaccination Requirement FAQs
Updated Aug. 15, 2022
Does Northwestern require students or employees to be vaccinated against COVID-19?
Northwestern requires all students, faculty and staff (including exchange and visiting students/scholars) with presence on campus to be fully vaccinated against COVID-19. The above requirements are all subject to limited exceptions (e.g., documented, approved personal health and religious reasons).
Why does Northwestern require students, faculty and staff to be vaccinated?
Northwestern requires COVID-19 vaccination following recommendations from our medical and public health partners. Ensuring our community is vaccinated best allows Northwestern to perform normal operations on campus and support in-person classes and activities for students. Northwestern’s requirement supports the public health goals of the State of Illinois to vaccinate as many people as possible.
Which vaccines are approved to meet Northwestern’s requirement?
Any vaccine authorized by the FDA or the WHO satisfies Northwestern’s vaccine requirement. If you have questions regarding if a specific vaccine meets the requirement, please email email@example.com.
Do I need to submit the Vaccination Form if I was vaccinated through Northwestern Medicine?
Yes, if you are a student, faculty or staff member vaccinated through Northwestern Medicine, you will need to report your vaccination so the University has your records on file.
What if I received a vaccine not approved by the FDA or WHO?
The CDC has stated: “People who completed or partially completed a COVID-19 vaccine series with a vaccine that is not authorized by FDA or not authorized for emergency use by WHO may be offered an FDA-authorized COVID-19 vaccine series.” Faculty and staff who have concerns about receiving an FDA- or WHO-approved vaccine after previously receiving a non-approved vaccine should consult with their own health care provider and, if needed, you will be able to submit a health condition-related exception request with a note from a licensed health care provider.
Do vaccination records that are in a language other than English satisfy documentation requirements?
If possible, Northwestern requests the documentation be uploaded in English. If that is not possible, it may take additional time to validate documentation.
What do I do if I lost my vaccination card documenting that I received the vaccine?
Individuals vaccinated in Illinois may obtain their COVID-19 vaccination records through the IDPH portal and upload their vaccination documentation in the COVID-19 Vaccination Form. Those vaccinated outside Illinois should reach out to their medical provider for their vaccination records.
If you are unable to use the IDPH portal or access your vaccination records through your medical provider, please provide a personal statement in place of your vaccination card documentation in the COVID-19 Vaccination Form stating that you lost your vaccine card with the dates that you were vaccinated, the manufacturer of your vaccine and the location where you were vaccinated.
Can students, faculty or staff seek an exception to the vaccination requirement?
Faculty, staff and students may request an exception based on a personal health or sincerely held religious beliefs.
What are the health conditions approved to seek an exception?
The CDC has provided information on contraindications related to COVID-19 vaccines. Your personal health care provider should help determine whether you have a health condition preventing you from getting vaccinated.
Do students, faculty and staff need to be vaccinated if they have already been diagnosed with COVID-19?
Yes, subject to limited exceptions, all students, faculty and staff are required to be vaccinated, even if they have already had COVID-19.
How do I report my booster shot to Northwestern?
Northwestern has phased out its requirement for booster shots, though we strongly recommend boosters for those who are medically able to obtain them. Faculty, staff and students are encouraged to attest to their booster and upload documentation online using the COVID-19 Vaccination Form.
Are students who live or take classes in a state that doesn’t allow for vaccine requirements required to get the vaccine?
Students who take classes exclusively in a state that prohibits or significantly restricts vaccine requirements and/or prohibits educational institutions from asking for proof of COVID-19 vaccination are not required to be vaccinated. Students in this situation should seek an exception. Northwestern still strongly encourages vaccination, and there may be other requirements to access campus.
Kellogg EMBA Miami students should contact firstname.lastname@example.org for additional guidance.
What happens if students don’t comply with the vaccine requirement?
Students who have not submitted proof of full vaccination and completed the attestation or submitted an exception request with the appropriate documentation (e.g. letter from a licensed health care provider, personal statement for non-health exceptions) through the COVID-19 Vaccination Form are not be able to access campus systems, buildings (including housing), or services and are not be able to enroll in classes. Moreover, students who are not compliant with the requirement cannot come to campus or participate in any activities (including student organizations) or events intended for enrolled students.
Are students enrolled in online-only programs required to be vaccinated?
Students enrolled in online-only programs and not accessing campus for any reason are exempted from the vaccination requirement. Applicable programs will communicate to their students that they are exempt from this requirement. If you have questions on if this requirement applies to you, ask your program administrator.
If you are receiving reminder emails to comply with the vaccination requirement, that means that you have not been identified as a remote student. In this case, please submit an exception request using the COVID-19 Vaccination Form with an attached personal statement detailing your fully remote status.
Are students in mostly online programs required to be vaccinated?
Yes, students who are in programs that meet predominately online but include mandatory on-campus sessions, however few, are required to be vaccinated.
Does the vaccine requirement apply to international students?
Yes. Students, including international students, must receive a vaccine authorized by the FDA or the WHO.
Should international students who have received non-FDA or WHO-approved vaccine disclose that information?
International students may disclose this but will still need to submit another record with a vaccine that meets the Northwestern requirement.
I submitted my COVID-19 vaccine record to Northwestern Medicine Student Health Service with my new student Immunization Requirement forms. Does this meet the COVID-19 vaccination requirement?
No. New students must report their COVID-19 vaccination through the COVID-19 Vaccination Form to complete the vaccination requirement.
Faculty and Staff Questions
To whom does the vaccination requirement apply?
The COVID-19 vaccination requirement applies to all full-time, part-time and temporary faculty and staff who work on campus, as well as visiting scholars. Schools and units are expected to remind temp workers—regardless of the duration of their appointment—to submit the vaccination disclosure form once they have their NetIDs. Vaccinations are managed by the employers of contractors who perform work on campus. The vaccination requirement is subject to limited exceptions (e.g., documented, approved personal health and religious reasons).
If I am a faculty or staff member and plan to not be vaccinated, do I need to submit an exception request?
Any faculty or staff member who seeks an exception to the University’s vaccination requirement due to a personal health condition or sincerely held religious belief must submit a formal exception request.
Any staff member who is unvaccinated without an approved exception will be quickly escalated internally within their school or unit leadership and Human Resources for appropriate action. If a staff member remains non-compliant with these requirements, they may be subject to further corrective action up to and including termination of employment, in alignment with the Staff Handbook.
For all faculty, continued non-compliance may lead to disciplinary actions, up to and including termination of employment. For relevant faculty, the sanctioning process will follow the steps outlined in the Faculty Handbook.
Are faculty and staff who work exclusively in a state that doesn’t allow for vaccine requirements required to get the vaccine?
Generally, all faculty and staff who live or work on a Northwestern campus or worksite outside of Illinois are required to be vaccinated, as well. However, faculty and staff who work exclusively in a state that prohibits or significantly restricts vaccine requirements are not required to be vaccinated. Faculty and staff in this situation should submit a formal exception request and identify their state-specific vaccine requirements in their attached personal statement. Northwestern still strongly encourages vaccination, and there may be other requirements to access campus.
How does the vaccination and testing requirement apply to unionized employees?
As appropriate, Northwestern engages with union representatives to discuss application of the vaccination requirement to union-represented employees.