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Budget Guidelines

Under NUFinancials, approvals that previously ran through the Budget Office are now on a self-service basis. All budget journals processed through the Portal are routed through workflow for approval by your Business Manager or Dean's Office. Budget journals greater than $50,000 will be sent to the Budget Office for additional approval.

Actuals journals entered in the Portal will be routed to Accounting Services and not to the Budget Office. Please see the Financial Policies and Procedures website for more information.

We encourage schools and units to be in regular contact with the Budget Analyst for questions relating to budget policies and procedures under NUFinancials. For a listing of Budget analyst assignments please click here.

Budget Guidelines Under NUFinancials

1) Chartstring Review

(For more details please see the Chart of Accounts Quick Reference Guide)

ChartFields that make up a Chartstring:

2) Spending Controls

3) Where Budgets Reside

4) ChartField Maintenance

5) Budget Journals - Making Budget Changes

6) Actuals Journals

Most Actuals Journals will be initiated by each department via the NUPortal and will be routed through workflow for approval.

7) Reporting

Commonly Used Reports:

COGNOS Report Name
GL005 - Summary Budget Status
GL008 - Revenue and Expense Activity Report
GL068 - Financial Summary
GM045 - Sponsored Project Budget Statement
FM008 - Job Cost FAMIS Billing Summary

8) Carry-forwards

9) Click here for FAQs from the Budget Office Transition Workshop

10) Capital Projects

11) Help Desk

Policy for Benefits Performance Sweep

If transfers are completed to fund salary and benefits expenses from fund 110 to 191, 192, and 171, you will receive credit for these transactions within the Budget Office's benefits performance sweep calculation.   

This is subject to the following stipulations: 

  1. Units must have some benefits performance to sweep. If there is no positive benefits performance in the fund 110, then there is no potential injury to address through a credit. No money will be transferred; this credit is an offset against a potential benefits performance sweep.
  2. Units must provide a list of the employees that were originally budgeted in fund 110 and the benefits amounts that were eventually expensed in funds 171, 191, or 192.
  3. Units will not receive a blanket credit for all benefits expense on these funds (see stipulation #2 above).

Direct Charging Initiative Information

FY2012 Direct Charging

FY2011 Direct Charging

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