Online Voucher (DPR)

The Online Voucher (Direct Payment Request) process is a way to request payment for services when the transaction does not warrant the issuance of an official Purchase Order to a vendor, for direct-billed contracted services, for services for which it is the normal practice to pay in advance, and for certain special payments such as recurring or international. It is primarily a way to request a check.

Specific examples include:

  • Direct Payment Requests
    • Registration fees
    • Subscriptions
    • Membership dues
    • Repairs (unplanned, emergency)
    • Research subject fees
    • Hotel charges when hosting a conference or academic function
    • Payments to NU affiliated organizations (i.e. NMH, NMFF, etc.)
    DPRs of $25,000 or more will require the approval of PRS. Either the Bid Documentation Form (BD-1) word icon (doc) or Sole Source Justification Form (SSJ-1) word icon (doc) must be electronically attached.
  • Contracted, direct-billed services from individuals or contract staffing agency fees (the Contracted Services Form should be attached)
  • Visitor travel reimbursements

The Online Voucher process is NOT to be used as a method to pay invoices for products or services after the fact when a Purchase Order should have been issued and sent to the vendor at the beginning of the transaction. Contact PRS to discuss alternate payment options.

Note: The following examples still require that departments/schools fill out the paper/hard copy DPR, which then need to be sent to Accounts Payable with all appropriate documentation:

  • International check or wire payments
  • Open or replenish a petty cash fund