Changes to Requisitions and Purchase Orders
Changes to Requisitions
Departments/schools can make their own changes to Requisitions after submitting them for approval, as long as the Requisition has not been sourced into a Purchase Order and sent to the vendor. If some approvals have already occurred on the Requisition, workflow will start over.
Changes to Purchase Orders
Changes that need to be made to Purchase Orders that have already been sourced and sent to the vendor can only be made by PRS. Departments/schools need to request PO changes using the Change Order Portal Form available on the NUPortal, which will route to PRS for processing.
- ChartField changes will not be sent to the vendor.
- Changes that affect what is being ordered (i.e. quantity, description, price, ship to, etc.) will be sent to the vendor in the form of a Change Order, if requested. If quantity needs to be increased, it is suggested that a new Requisition be initiated instead of changing the initial PO.
Purchase Orders that do not exactly match the invoice but are within tolerance will automatically close during normal batch processing. Therefore, a change order is NOT necessary.
