Student Affairs On-Boarding Guide

Before The New Staff Arrives | Information For New Staff | New Staff Buddy Program and Campus Tours

Greetings New Staff,

vp of student affairsWelcome to the Division of Student Affairs! You have joined us at an exciting time.  We are implementing our new Strategic Plan, which shapes all that we do in Student Affairs.  We as a Division, are committed to educating students, engaging the community and enriching the Northwestern experience. Our aim is to be full partners in the student learning experience at Northwestern. Part of our contribution to their education is developing student leaders for our global community. Together with our Northwestern University partners, we have a chance to make a difference in all our communities—local, regional, and global.

How we go about doing our work is framed by our guiding principles listed in the strategic plan. Our strategic plan is focused on helping us achieve our vision through six strategic themes. Please take sometime to familiarize yourself with the plan and have a conversation with a colleague or/and your supervisor.

Again, welcome to Northwestern University and the Division of Student Affairs.  I look forward to meeting you at New Staff Orientation, and at the many upcoming Staff Development and Engagement events.

With warm regard,

Patricia Telles-Irvin, Ed. D.

Vice President for Student Affairs

New Staff Check List

This check list was created to assist Student Affairs departments in welcoming new staff members to work and life at Northwestern University.

Before The New Staff Member Arrives

Step 1A - Northwestern University Human Resources (Employment Documents)

Prior to the new staff member arriving on campus on the first day, send the new employee the following documents.  These can be found on the Human Resources website:

  • Personal data form
  • I-9 (additional information about e-verify process) **Second section of e-verify must be completed within 3 days of the new hire’s official start date.  Assign this task to the person in your department who has been trained in the process.
  • W-4

When the personal data form has been completed, it must be submitted in order to authorize the creation of a new staff net id.

Step 1B - Student Affairs Employee Policy Forms

All staff who are employed by Staff Affairs are required to complete the following forms and submit them to their supervisors:

Step 2 - Student Affairs Information Technology (New Employee Computer Setup)

Complete the SAIT New Employee On-Boarding Form so that SAIT can begin the process for a computer setup.

Step 3 - Northwestern University Information Technology (Telephone Setup)

Contact NUIT to request a new phone number, update the contact information for the number or order service.  Send this information to the new hire.  If the new hire will require a work phone, coordinate this with the correct person in the hiring department.