5-30-2013

Meeting Agenda

Agenda Presenters
Introduction Nina Modi
Updates Nina Modi
Discussion Group
Feedback Group
Q & A Nina Modi

Introduction of Attendees

Attendees were asked to introduce themselves, including department and role

Introduction to Meeting

Welcome to the group and we appreciate the participation. Our goal for these monthly group meetings is to provide training, resources, information and guidance so that each department will have all the support to maintain and enhance their websites. We encourage everyone to attend as many meetings as possible. 

WCUG Updates

Discussion

Nina went over the SAIT Cascade Online Training Materials and then asked the group to break into 2 discussion groups to discuss the following items:

  • Training Materials
  • Work Flows
  • Student Assistance
  • Form Requirements

Feedback From Group

Training Materials-Helpful? Suggestions?

  • Found it useful
  • PDF needs updating frequently
  • Training header was confusing on page. Scrolling down 'Training' is in 2 places. They should be closer together on the page and differentiated. 
  • Some were unaware of training materials provided on the site
  • "Help" Button in Cascade
  • More examples from other staff during the WCUG meetings
  • Agenda Item-Show off websites found this helpful to gain ideas from other web sites
  • Training videos would be helpful if brief.  No one brought up video training, Nina mentioned
  • Preferred hard copies of training materials

Workflow-Helpful? Why? Why not?

  • One person needs to be accountable and need assistance on deciding who that person is
  • Proofreading is the most important thing
  • Difficult for Instant Off Hours Updates 
  • Difficult for one person or small departments
  • CSI-Yes for Workstudy
  • Workstudy should be web focused

Student Assistance-Need help from students editing web pages? 

  • Assume deparment hires their own students and SAIT trains them in Cascade
  • This would create need for Workflows-great for proofreading
  • However, no publishing priveleges
  • Need to build trust levels with students so they can publish for you.
  • Great to use NU students in useful ways (Social Media and Web)
  • Providing training for people who hire-make sure they are looking for the right skill set
  • Need to be used in resourceful ways
  • Recognize skills and thoughtful job descriptions
  • Cascade complaint department

Forms - What are the requirements for forms?  How would you use them?  Do you need them?

Students vs. Internal vs. Outside users

  • Job applications
  • CA applications
  • Waiting list for room changes
  • Cancellation of contracts
  • Workshops
  • Maintenance Requests
  • Request information
  • Authentication (Students, Internal, Outside users)
  • Attachments with forms
  • Populate information
  • Calendar-reservations
  • Branching (logic)
  • Wildcat Connection or similar system
  • Nina is looking at solutions
  • Authentication may be a problem

Summary

Nina will present this feedback to the web team next Tuesday and and get their feedback. In June will provide feedback to WCUG. If you have any summer student workers, feel free to bring them for training. Let us know if we missed anything.

Attendees

Name Department Attendance
Nina Modi Information Technology Yes
Jill Brazel Marketing Yes
Alison May Students With Disabilities Yes
Jeremy Hopkins Career Services Yes
Hope Wallace Center For Student Involvement Yes
Andress Carrasquillo Food Service Yes
Erin Elizabeth Druger Marketing Yes
Jessica Marie Torro Marketing Yes
Barbara Colleen Keefe Multicultural Student Affairs Yes
Daphne Nwankpa Multicultural Student Affairs Yes
Eric Budzynski Religious Life Yes
Mark D-Arienzo Residential Services Yes
Natalia Residentail Services Yes

Adjourn Meeting

Questions? contact Nina Modi:

Email: n-modi@northwestern.edu

Telephone: 847.467.2423