Since the University’s academic programs are measured in credit hours, a student is considered to have withdrawn if the student does not complete all the days in the term that the student was originally scheduled to complete.
Financial aid recipients who withdraw from the University may be required to return a portion of their Title IV funds to the federal programs as well as some of their federal, state assistance, outside scholarships, and/or institutional financial aid.
Title IV Funds: When is a Return Required?
The amount of Title IV funds you may retain will depend upon the percentage of time you were enrolled during the term:
- If less than or equal to 60% of the quarter had elapsed before your withdrawal, you may keep the percent of the funds equal to the percent of the quarter that had elapsed. If less than 60% of a term has been completed as a result of a withdrawal for a Title IV aid recipient, a return would be required. For example, if 50% of the quarter had elapsed, you may keep 50% of the funds.
- If more than 60% of the quarter had elapsed before your withdrawal, Title IV recipient has earned all of the funds for the term.
The Office of Financial Aid will receive notification of a withdrawal based on information entered into the Student Enterprise System by the Registrar's Office, which will initiate a review of Title IV eligibility based on the date of withdrawal. According to federal regulations, a school must return Title IV funds to the programs from which the student received aid during the payment period or period of enrollment as applicable, within 45 days of the date of determination of the withdrawal, in the following order:
- Unsubsidized Direct Loan
- Subsidized Direct Loan
- Federal Perkins Loan
- Direct PLUS Loan
- Federal Pell Grant
- Federal Supplemental Educational Opportunity Grant (FSEOG)
- TEACH Grant
- Other Title IV assistance
You may be required to repay some of the Title IV financial aid that was given directly to you as a cash disbursement (excluding federal work-study) to cover living expenses. If so, you will be notified via email by the office of Financial Aid. Living expenses are defined as your educational costs above and beyond the amount the University charges for tuition and fees. Living expenses include estimated costs for (non-University contracted) room and board, books, supplies, transportation, and personal expenses.
Until the repayment is collected in full, you will be ineligible for further Title IV funds and will be reported on subsequent financial aid transcripts received by the Office of Financial Aid as owing a repayment.
Title IV Post-Withdrawal Disbursements
In some cases, a withdrawal calculation may result in an amount disbursed to a student that is less than the amount the student actually earned. Assuming the student is otherwise eligible, the student is eligible to receive a post-withdrawal disbursement of the earned aid that was not received. The Financial Aid Office will contact students via phone or email if they qualify for a post-withdrawal disbursement. Authorization will be required to disburse loans or Title IV grant funds for charges other than current charges (tuition, fees, room and board). Authorization and disbursement must occur within 45 days of the determination.
The Office of Financial Aid is required to review students who received federal financial aid and did not pass any of their classes. The review must be conducted to determine whether the student earned the non-passing grades while attending classes or stopped attending classes but did not officially withdraw. Students who have ceased attendance without officially withdrawing may be required to repay a portion of the federal financial aid for the term. The Office of Financial Aid will review records at the end of each term to determine if an evaluation is required, which may require information from the student, the Registrar's Office or the student's instructors. If it is determined that a student never began attendance in some or all classes, aid may be cancelled completely. If a withdrawal date can be determined, the calculation as described above would apply.
Non-Title IV Grant and Scholarship Aid
If the amount of non-Title IV funds you received exceeds any unpaid University charges, you may be required to return the remaining portion. If any funds remain after all necessary adjustments have been made, you may keep them; if a balance is due on your tuition account, you must make the appropriate payments.
Any University-appropriated fund that you keep and use for unpaid institutional charges can be counted toward your 12 quarters of institutional grant eligibility. Any federal or state assistance retained can be counted toward your 15 quarters of eligibility.
The calculation used to determine charges after a withdrawal is completely different than the calculation used to determine federal aid eligibility as a result of a withdrawal. Please refer to the Office of Student Account's Registration and Refunds page and the Student Financial Regulations Handbook for more information regarding tuition/fee charges and Living @ NU for information about housing charges.
Student's are required to contact the Office of the Registrar or the individual school to complete all necessary withdrawal forms. For more information on the University’s withdrawal policy, student should also visit the Office of the Registrar's Withdrawal from the University page.