Search/Match Process User Guide

Search/Match Process

Step 1

Navigate to the Search/Match page via one of the following navigation paths:

  • Main Menu > Campus Community > Personal Information > Search/Match
  • Main Menu > Campus Community > Personal Information (Student) > Search/Match
  • Main Menu > Student Admissions > Application Entry > Search/Match

The Search/Match "Find an Existing Value" page appears.

Step 2

Either set up a search to save (for help, see “Saving Searches in Search/Match” under Step 6) or begin a new search.

The search criteria that should beused arethe following:

  • Search Type: Person
  • Search Parameter: NW_ADMISSIONS
  • Search Result Code: NW_SM_RESULTS (NU Search/Match Results). You will select this on the next page.

Then click the Search button. The Search Criteria page appears.

Search criteria page. If you haven't saved a search previously, this line will not appear on your page. See the Saving Searches in Search/Match at the end of this user guide to save a search.

If you have a saved search and it is not the default, select it (e.g., “Search Match Default” as above). Click the Search button. The Search Criteria page appears.

search icon

Step 3

Click on the Search icon next to the Search Result Code field. The Look Up Search Result Code popup appears. Click on the Look Up button and select NW_SM_RESULTS.

If you have set a User Default, this result will default in the field the next time you use the Search/Match feature.

search results page

Step 4

Enter as many search criteria in the values fields as you are able, tabbing out of each field as you go.

Then press Search near the top of the page. (The Search button will remain greyed-out and unavailable until you have entered enough criteria to match one or more of the search sets listed in the bottom half of the page.)

Enter search criteria page. To make sure SES searches on all combinations of all values you enter here, click Search at the top of the page (and not selective search at the bottom of the page). Also, enter gender using a capitol F or M, not lowercase.

Step 5

Your search results will appear in a new page. If there are many results, be sure to click on View All to see all potentially matching names.

Search results page. Detail link provides more information on a result, including email and home address, phone numbers, etc.

Step 6

If you find a match (or matches), click on the Show all columns icon (  ) to the right of the Additional Information tab to show all columns of data in all tabs. Click any Detail link (you may need to allow pop- ups on your browser) to access additional personal information about a particular matched name. You will need to use the horizontal scroll bar—not shown above—to see all columns. Note also that each column header can be clicked to sort the results.

If you determine a result matches your applicant/student, highlight the Empl ID and copy it (either by right- clicking or by going to your browser’s Edit menu). You can paste this Empl ID later in the appropriate field.

You can also click on the Carry ID button to the left of the matching applicant or student name, in the first column of the Search Results table. The Carry ID function will “carry” the Empl ID to the next window that is opened. (Note: the Carry ID function works when navigating to the Application Entry pages but may not work when navigating to the Quick Admit pages.)

To open another window in SES/CAESAR, click New Window in the upper right-hand corner. Then proceed to Quick Admit, Application Entry or another destination.

new window link

If no match appears, no record was found for this individual in the database that matches the search criteria used. You can continue creating a new record for the person.

Saving Searches in Search/Match

Step 1

Navigate to Search/Match via one of the paths named on page 1 of this document. The Search/Match "Find an Existing Value" page appears.

Step 2

From Search Type, select Person in the drop-down menu and from Search Parameter select NW_ADMISSIONS.

Step 3

Click the Save Search Criteria link now.

save search criteria link

You are now on the Save Search As page.

save search as page

Step 4

Create a name for your search and click Save. After clicking on Return to Advanced Search, you will see the “Use Saved Search”
field appears on the Search/Match page. The next time you use Search/Match, you may
select the name of your saved search from the drop-down menu.

Step 5

You will also need to create a User Default for the Search Result Code. To do so, navigate to the Search Criteria page (by pressing the Search button).

Step 6

Click on the User Default link. The Default Search Result page appears.

Step 7

Click on the Search icon to the right of the Search Result Code field. The Look Up Search Result Code page appears.

Click on Look Up. The Search Results appear at the bottom of the Look Up Search Result Code page. Select NW_SM_RESULTS (NU Search/Match). Press OK.

Each time you use Search/Match in the future, if you select your Saved Search, your defaults will populate in the appropriate fields on the Search Criteria page.